Job Hiring Philippines

CAREER OPENINGS – Operations Assistant

Job openings by ASIAN DEVELOPMENT BANK
Mandaluyong City

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Latest job hiring in the Philippines:

ASIAN DEVELOPMENT BANK is hiring for: Operations Assistant

Job Purpose
The Operations Assistant performs a full range of administrative support for designated international staff. The incumbent will also coordinate administrative activities for the assigned teams.
The incumbent will report to designated International Staff and senior National Staff.

Responsibilities
Ensures that all correspondence and documents (emails, mail, official documents etc.) for supervisors are properly drafted, typed, prepared, submitted on time and in compliance with ADB’s standards.
Ensures all the incoming mails are logged, properly distributed and brought to the attention of concerned staff, and that all outgoing mails/faxes are delivered on time.
Provides administrative support by screening external calls and answers inquiries or routes them to respective staff within department.
Ensures the effective coordination of supervisors’ calendars, arranges appointments, meetings, travel and accommodation as specified by the supervisors and in accordance with ADB procedures.
Ensures the office filing systems and records (both electronic in SharePoint and physical) are properly maintained and updated in accordance with an existing framework for easy retrieval.
Maintains adequate stocks of office supplies as required.
Relieves other Operations Assistants when they are absent, as required.
Provides administrative support in retrieving or creating relevant files/documents for reports, and preparing statistics, tables and charts for reports or database, etc.
Performs any other duties as may be required and reflected in the incumbent’s work plan.

Qualifications
Relevant Experience & Requirements
Bachelor’s degree
Good interpersonal and communication skills
Please refer to the link for ADB Competency Framework for Administrative Staff Level 4
At least 5 years of relevant work experience
Good memo composition and editing skills. Familiarity with computer systems used generally in multilateral organizations.
Proficient in MS Office Suite (Outlook, Word, Excel, and PowerPoint, Sharepoint)
Familiarity in videoconferencing tools (MS Teams, Zoom, Webex)
Ability to manage priorities and workload within general schedule of work, instructions and standardized practices
Ability to maintain composure under pressure

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The Asian Development Bank (ADB) envisions a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty in the region.
ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. Established in 1966, it is owned by 68 members—49 from the region.

With employees from more than 60 countries, ADB is a place of real diversity. Join us to find fulfillment in sharing your knowledge and skills, and be a part of our vision in achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific.

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