Admin Assistant

Detail Every Property Transaction for Worldwide Client Success

Set a strong foundation for a career that builds futures! As a Virtual Assistant, you’ll support our team by handling pivotal administrative duties, managing social media presence, and assisting with comprehensive due diligence on property deals. This role allows you to embrace a global career trajectory without the need to relocate, making every task an opportunity for personal and professional growth. We’re looking for a candidate who thrives under pressure, takes initiative, and values teamwork. Your exceptional communication skills, attention to detail, and drive to succeed will be instrumental in achieving success. If you’re prepared to go the extra mile and take your career to new heights, this position is your stepping stone.

Buyers Agency Tasks

• Client Agreement Management
  

• Prepare Buyers Agency Agreements for new clients for signing
  
• Update stakeholders at various stages of the purchase process
  

• Property Research and Analysis (Training will be provided)
  

• Run property reports using tools like Price Finder and RP Data
  
• Prepare cash flow spreadsheets for properties
  
• Conduct internet research and preliminary due diligence on properties as requested
  
• Draft property-related emails for clients and real estate agents
  
• Share property photos, videos, summaries, reports, and cash flow spreadsheets with clients
  
• Collate contracts of sale and rental appraisal letters for the Finance team to support loan processing
  

Administrative Tasks

• Diary and Appointment Management
  

• Manage calendars for directors and senior team members, coordinating with clients to book appointments and meetings
  
• Send Zoom links and manage related communications
  

• Social Media and Community Engagement
  

• Manage Facebook groups by creating events and responding to member inquiries
  
• Maintain and manage social media content
  

• Document and Email Management
  

• Organize and manage documents and email communications efficiently
  

• Project Coordination
  

• Coordinate and conduct ad-hoc projects based on business needs
  

Requirements

The Right Mix: Skills and Qualities That Cement Your Fit

• Excellent written and verbal communication skills with a professional speaking voice.
  
• Strong telephone etiquette and the ability to prioritize competing tasks.
  
• High attention to detail and accuracy.
  
• Capability to perform well under pressure.
  
• Proficient in report creation and analysis.
  
• Experience working with busy entrepreneurs is a plus.
  
• Proficiency in Excel and Google Docs.
  
• Exceptional organizational, project management, and problem-solving skills.
  
• Ability to manage multiple tasks seamlessly.
  
• Strong integrity and reliability.
  
• Adaptable, with a growth mindset to evolve alongside the business.
  
• Collaborative team player with a positive, can-do attitude.
  
• Self-motivated and enthusiastic about learning new skills.
  
• Prior experience in executive or virtual assistant roles preferred.
  

Benefits

Strong Foundations, Bright Futures

• Day 1 HMO coverage with one free dependent
  
• Competitive compensation package
  
• 13th-month salary (pro-rated)
  
• Internet allowance
  
• Permanent WFH arrangement
  
• Prime office location (Easy access to MRT stations, restaurants, and banks)
  
• Day shift schedule
  
• Fixed weekends off
  
• Free upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
  
• Free access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
  
• Emapta Lifestyle perks (Foodpanda pro and more!)
  
• Unlimited opportunities for employee referral incentives across the organization
  
• Standard government and Emapta benefits
  
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
  
• Fun engagement activities for employees
  
• Mentorship and exposure to global leaders and teams
  
• Career growth opportunities
  
• Diverse and supportive work environment
  

A Solid Foundation: Your Future with Experts in Property Success

Meet our client, a powerhouse in the real estate services industry, led by twin sisters whose passion for property investment has helped build a multi-million-dollar portfolio. As specialists in buyers' agency and finance strategy, they are committed to guiding Australian professionals toward financial freedom and homeownership. With a client-focused approach, they deliver personalized property search and lending solutions that align with each client’s unique goals. From finance structuring to sourcing high-growth properties, they offer a full suite of services designed to empower clients across Australia to achieve real estate success.

Welcome to Emapta Philippines!

Discover a world of possibilities at Emapta, where your career takes flight in stability and growth. Join a team that thrives on camaraderie, supporting each other to achieve excellence together. Experience the satisfaction of being recognized for your contributions with competitive compensation packages that reflect your skills and commitment. Immerse yourself in a positive work culture that encourages collaboration, innovation, and personal development. We provide you with the platform for your success, empowering you to reach new heights in a supportive and inclusive environment.

With a wide roster of international clients from various industries and a proven track record of success, Emapta offers a stable foundation for your career. Team up with like-minded professionals who are passionate about making a meaningful impact through premium global opportunities at your fingertips. Apply now and create a better future with us.

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