1. Calculate, post business transactions, process invoices, verify financial data for use in maintaining accounts payable records, and provide other clerical support necessary to pay the obligations of the organization.
2. Checks completeness of supporting documents and accuracy of requests for payments such as Request for Payment form (RFP), Expense Report Summary, Purchase Order (PO), Billing Invoices, Delivery Receipts or Work Accomplishment Report.
3. Ensure that the requests are duly approved by proper official.
4. Receives vendors’ invoices/billings and perform three-way matching process of accounts payable documents.
5. Clarify any questionable invoice items, prices or receiving signatures.
6. Verify and calculate all extensions and totals on invoices.
7. Review invoices and requisitions for satisfactory payment approval.
8. Checks and encodes accounting entries and chargeability (cost centers) and submits Accounts Payable Voucher (APV) in the accounting system for approval based on the set limits of authority.
9. Prepares withholding tax certificates.
10. Respond to vendor inquiries
11. Reconcile vendor statements, investigate and correct discrepancies.
12. Prepare periodic reports and other records.
13. Assist in month-end closing
14. Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.
15. Assist with other projects and/ or tasks as needed.