Job role:

Our company’s on the lookout for a skilled Executive Assistant who will be able to provide support to the {{employee_portal.company_name}} in a proactive and timely manner. An Executive Assistant’s duties will involve duties like managing the executive’s schedule, handling their correspondence, preparing analyses and ensuring implementation of objectives in a timely manner.

Responsibilities:

Assist an executive by being the point of contact for all communication i.e the phone, email, fax etc. Duties also include interfacing with clients
Manage the executive’s schedule by arranging appointments, travel itineraries etc.
Produce reports for the executive, based on historical references or research, as requested
Keep information confidential and secure through use of backups and appropriate security software
Manage office supply inventory and maintains stock levels to ensure smooth functioning
Maintain and improve office filing system
Represent the executive in their absence by attending meetings and taking notes
Assist other employees as per the executive’s wishes
Maintain professional knowledge levels by attending workshops and following publications

Requirements:

Previous experience working as an Executive Assistant or in a similar position is an advantage
Strong organizational skills with an eye for detail
Tech-savvy and acquainted with office management procedures
Excellent verbal and written communication skills