Executive Assistant

We will give you the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed. You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients. We will encourage you to grow and develop your career with us through our technical and professional development programs and diverse career opportunities. We believe in leadership at all levels. No matter where you sit in the organization you can make a lasting impact on the projects you work on, the teams and committees you join and our business. We offer competitive pay and benefits, well-being programs to support you and your family, and the development resources you need to advance your career. When you join us, you will connect and collaborate with a global network of experts – planners, designers, engineers, scientists, consultants, program and construction managers – leading the change toward a more sustainable and equitable future. Join us and let’s get started. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

AECOM is seeking an Executive Assistant to be based in Manila, Philippines

The Executive Assistant will provide administrative support to the global leadership team.  This position requires a high level of resourcefulness, administrative skills, ability to prioritize and multi-task, excellent communication skills and the highest degree of confidentiality.

• Manages and maintains Executive’s professional and personal calendar in Microsoft Outlook, including assisting the Executive with personal scheduling, within limits and at his/her discretion; applies understanding of executive's priorities in scheduling meetings.
• Prepares travel arrangements (domestic and international); air, hotel and car arrangements
• Facilitates and manages the Executive’s accessibility and open lines of communication with staff; interfaces with internal and external customers on behalf of executive and company
• Reads and routes all incoming mail and email for the Executive; proofreads and edits emails and correspondence for errors; initiates draft correspondence for executive review
• Meets regularly with Executive to review status of projects; plan key events, meetings and upcoming travel; and prioritize open action items
• Provides support and acts as back up for other Executive Assistants
• Creates and maintains reports, spreadsheets, and other necessary documents in response to and in anticipation of executive's needs
• Interacts and communicates with all levels within the company; develops effective networks with peers, as well as external professional groups
• Identifies opportunities for process improvement and recommends special projects and initiatives related to general business administration
• Maintains department organization charts and email groups
• Sharepoint database administration
• Organize and manage Team shared files
• Works with peers to execute approved project activities
• Processes documents for other departments as needed
• Reroutes documents to other approvers when necessary
• Prepares, reviews, submits and tracks Executive’s expense reports for reimbursements
• Enters, tracks and processes departmental expenses and invoices for payment
• Process Purchase Requests, Purchase Orders, Invoice Coding, vendor setup and AP coordination
• Collaborates closely with peers to understand and enhance the value of the EA role
• Perform other related projects and duties as assigned

Minimum Requirements:

• Bachelor’s Degree
• Strong experience working in Microsoft Word, Excel, Outlook, and PowerPoint required
• Highly motivated with ability to function well in a fast-paced environment;
• Excellent interpersonal, organizational and communication skills;
• Strong attention to detail with an ability to deliver accurate documentation and task completion;
• Experience composing and preparing correspondence and reports
• Demonstrated excellent verbal and written communication skills, and experience drafting reports and correspondence to a diverse audience
• Experience managing multiple and changing demands, details, and deadlines
• Experience working with a global team
• Good understanding of Administrative and Vendor Support functions
• Working knowledge of company organizational structures, terminology, and policies and procedures; experience with and/or working knowledge of functions, terminology, and policies and procedures applicable to assigned department
• Experience with project coordination and budget tracking

About AECOM

AECOM is the world’s trusted infrastructure consulting firm, delivering professional services throughout the project lifecycle – from advisory, planning, design and engineering to program and construction management. On projects spanning transportation, buildings, water, new energy and the environment, our public- and private-sector clients trust us to solve their most complex challenges. Our teams are driven by a common purpose to deliver a better world through our unrivaled technical and digital expertise, a culture of equity, diversity and inclusion, and a commitment to environmental, social and governance priorities. AECOM is a Fortune 500 firm and its Professional Services business had revenue of $14.4 billion in fiscal year 2023. See how we are delivering sustainable legacies for generations to come at aecom.com and @AECOM.

Freedom to Grow in a World of Opportunity 

You will have the flexibility you need to do your best work with hybrid work options. Whether you’re working from an AECOM office, remote location or at a client site, you will be working in a dynamic environment where your integrity, entrepreneurial spirit and pioneering mindset are championed.

You will help us foster a culture of equity, diversity and inclusion – a safe and respectful workplace, where we invite everyone to bring their whole selves to work using their unique talents, backgrounds and expertise to create transformational outcomes for our clients.

AECOM provides a wide array of compensation and benefits programs to meet the diverse needs of our employees and their families. We also provide a robust global well-being program. We’re the world’s trusted global infrastructure firm, and we’re in this together – your growth and success are ours too.

Join us, and you’ll get all the benefits of being a part of a global, publicly traded firm – access to industry-leading technology and thinking and transformational work with big impact and work flexibility. As an Equal Opportunity Employer, we believe in each person’s potential, and we’ll help you reach yours.

All your information will be kept confidential according to EEO guidelines.