Executive Assistant (US-Bassed Property Management and Rentals)

Executive Assistant (EA)

Work Arrangement: Fully remote, with flexibility to handle urgent tasks beyond regular working hours.

Job Type: Full-time

Salary: Up to $1500 per month, depending on experience and qualifications

Work Schedule: 40-50 hours per week, Monday to Friday, 9 AM – 5 PM Eastern Standard Time (EST)

Locations: Remote, open to candidates worldwide.

About Pearl Talent:
Pearl Talent connects the top 1% of candidates worldwide with leading startups in the US and EU. These startups have collectively raised over $5 billion and are backed by companies like OpenAI, a16z, and Founders Fund. Pearl looks for highly skilled candidates who can be promoted and collaborate long-term. Many candidates are flown to the US and EU for client engagements and may even receive promotions to roles based in the US.

Why Work with Us?
The company offers an opportunity to work in a dynamic, fast-growing environment with a supportive culture that values innovation and efficiency. You'll be collaborating with top-tier professionals in the property management and tech sectors, fostering professional growth while maintaining work-life balance through flexible hours.

About the Company:

The company is a Vancouver-based property management firm specializing in short-term rental services, particularly on platforms like Airbnb. Their primary focus is to help property owners maximize their rental income while offering a seamless experience for guests. The company provides comprehensive services, including marketing properties, managing bookings, guest communication, cleaning, maintenance, and pricing optimization.

Role Overview:
As an Executive Assistant in a property management and short-term rental industry, you will focus on supporting the executive leadership team by managing operational and administrative tasks that ensure the smooth running of day-to-day activities. This includes overseeing the coordination of property listings, guest communications, and maintenance schedules. By taking on these essential but time-consuming tasks, you allow the executive team to concentrate on higher-level strategic planning, business expansion, and client acquisition. Your role will be pivotal in ensuring that the company maintains high occupancy rates, superior guest experiences, and efficient property turnover. In doing so, you’ll help the team hit its target of increasing rental revenue by 15% in the next quarter.

Key Responsibilities:

• Executive Support: Provide direct administrative support to the CEO, manage schedules, and prioritize tasks.
• Calendar Management: Organize appointments, meetings, and conferences across time zones, proactively addressing scheduling conflicts.
• Communication & Correspondence: Draft and manage emails, presentations, and reports, ensuring consistency and professionalism.
• Document Management: Create, organize, and maintain digital records using cloud-based platforms.
• Travel Coordination: Plan detailed travel itineraries, including bookings and meeting arrangements.
• Meeting Preparation & Follow-Up: Prepare agendas, meeting notes, and action item lists, ensuring timely follow-up.
• Project Coordination: Assist in managing special projects by tracking timelines, resources, and stakeholder communication.
• Office Management: Support hybrid work operations, including vendor coordination and equipment management.

• 5+ years of experience as an Executive Assistant or Chief of Staff.
• Strong organizational and project management skills.
• Proficiency with Microsoft Office 365, project management tools (Asana, Trello), and cloud-based platforms.
• Excellent communication skills.
• Ability to handle confidential information with discretion.

Nice-to-Have:

• Experience in startup environments.
• Can serve multiple executives.

Our Recruitment Process:

• Application
• Screening
• Top-grading Interview
• Skills Assessment
• Client Interview
• Job Offer
• Client Onboarding

Competitive Salary: Up to $1,500 per month, based on experience and skills.

Remote Work: Fully remote, work from anywhere.

Generous PTO: Ample paid time off.

Health Coverage: HMO after 3 months for full-time employees.

Direct Mentorship: Guidance from international experts.

Learning & Development: Continuous access to growth resources.

Global Networking: Opportunities to connect with professionals globally.

Work-Life Balance: Flexible hours to support a balanced lifestyle.