Remote Assistant for US Family

Seeking a highly driven and creative Executive Assistant to join our dynamic team. This role is not just about supporting; it's about being a proactive, critical thinker and an extension of an individual. Your mission is to act as a second brain, understanding the intricacies of the executive mindset and anticipating the need to streamline processes and decision-making.

You will be part of a team of 2-4 EAs supporting a busy founder with personal and work tasks, with significant responsibilities and tasks that will grow with time.

Responsibilities

Executive Support and Representation

- Act as a proxy for the executive, managing communication and decision-making processes.

- Maintain and manage the executive's schedule, ensuring efficient time management and prioritization of tasks.

- Handle confidential information with discretion and integrity, representing the executive's interests.

Creative Problem-Solving and Initiative

- Continuously seek innovative solutions to complex challenges.

- Proactively identify areas of improvement and propose creative strategies to increase efficiency and effectiveness.

- Take the initiative to start and complete projects with minimal guidance, demonstrating high independence and resourcefulness.

Communication and Collaboration

- Over-communicate plans, thoughts, and actions to the executive team.

- Work collaboratively with other assistants and team members to ensure a cohesive approach to task management.

- Participate in team meetings, contributing ideas and feedback to improve overall team performance.

Requirements

Technical Skills

- Experience in an executive assistant role or similar (3+ years preferred).

- Proficiency in office management software (e.g., Microsoft Office Suite, Google Workspace).

- Familiarity with project management tools and collaboration platforms (e.g., Notion, Asana, Slack).

Soft Skills

- Exceptional communication skills, both verbal and written.

- Strong organizational and time-management abilities.

- Ability to think critically and make decisions under pressure.

Mentality

- A "second-brain" mentality, with a focus on anticipating and preemptively addressing the needs of the executive.

- Comfortable with a high degree of autonomy and decision-making authority.

- An over-communicator who thrives in a remote working environment and understands the value of excessive transparency in this setting.

What We Value Most

- Availability: Quick response times (<10 minutes) during working hours.

- Accuracy: Providing estimates on task durations and meeting deadlines consistently.

- Speed: Efficient execution of tasks without sacrificing quality.

- Autonomy: The ability to work independently and resourcefully.