Accounts Payable Assistant

Join a Revolution in Healthcare: Where Accuracy Meets Impact

Step into an opportunity that merges precision with purpose.

As an Accounts Payable Assistant, you’ll become a vital part of a healthcare revolution, helping ensure smooth operations while gaining global exposure—without leaving home. Embrace a global career without the need to relocate. This is your chance to expand your professional horizons and make your mark on a global scale while staying rooted in your home country. In this role, you'll contribute to healthcare advancements through streamlined processes and efficient systems. Your work will shape the success of a major industry player, giving you the opportunity to leave a lasting legacy.

As an Accounts Payable Assistant, you'll be responsible for accurately processing purchase ledger invoices and payments, maintaining positive relationships with suppliers and internal customers, and contributing to continuous improvement in systems and processes. You’ll also work closely with various teams to ensure payments are made on time, avoiding escalations and late fees.

List of Responsibilities: Paying Dues and Keeping the Ledger True

• Process supplier invoices, ensuring accuracy in postings through a digital system and eventually automating straightforward processes using RPA.
  
• Handle the processing of PO-exempt invoices, following defined workflows within the system.
  
• Process monthly direct debit invoices and allocate them accordingly.
  
• Request refunds where applicable and within the month.
  
• Complete double-entry postings to clear purchasing transactions from the suspense account.
  
• Close incorrect or unwanted POs and return GRNI on receipted POs that are no longer required.
  
• Request cash refunds, apply credit notes, and conduct regular supplier statement reconciliations.
  
• Review vendor ledgers bi-weekly to ensure accuracy.
  
• Prepare supplier payment runs in accordance with set timetables and budgets.
  
• Collaborate with the relevant Category Manager to maintain high standards of supplier relationship management and resolve queries effectively.
  
• Maintain the Accounts Payable inbox and provide timely responses.
  
• Provide a positive service desk experience to internal customers for all P2P queries.
  
• Train and educate stakeholders and customers on best practices.
  
• Assist with P2P system administration to meet the needs of service users across the organization.
  
• Proactively flag potential issues before they arise.
  
• Support the Accounts Payable Manager with ad-hoc activities, including audits, system improvements, projects, and reporting.
  

Additional Responsibilities:

• Maintain the GRNI and review it monthly. Close incorrect or unwanted POs and return GRNI on receipted POs that are no longer required.
  
• Conduct month-end processes, including the closing of ledgers at month-end and year-end.
  
• Perform effective filing duties, managing both electronic and paper files while keeping all information and reports up to date.
  
• Stay up to date on best practices and continue your professional development.
  
• Investigate and resolve invoicing queries within SLAs, collaborating with the wider sourcing team and key stakeholders as necessary.
  
• Escalate queries following the correct workflows.
  

Qualifications Needed: The Right Ingredients for AP Success

• Passion for processes and systems with high attention to detail.
  
• Ability to prioritize tasks while maintaining accuracy in a busy environment.
  
• Flexibility to adapt to change and a continuous improvement mindset, always seeking ways to enhance services and team processes.
  
• Ability to build effective relationships with suppliers, internal customers, colleagues, and stakeholders.
  
• Knowledge and understanding of the Data Protection Act and GDPR.
  
• Ability to work within a matrix and multidisciplinary team, managing a complex, diverse, and time-pressured workload.
  
• A positive, supportive, reliable, and trustworthy team player.
  
• Ability to thrive and remain calm in challenging situations, while communicating effectively with individuals with different communication styles.
  
• Approachability, dedication, and strong work ethic.
  

You will:

• Be uncompromising on high-quality standards and accuracy.
  
• Have a strong understanding of the importance of a P2P team within a large organization.
  
• Be a self-starter, confident in undertaking tasks independently and providing solutions to problems.
  
• Be honest and uphold integrity in all tasks.
  
• Be able to communicate through multiple channels with various levels of stakeholders and customers.
  
• Have excellent Office 365 and digital skills, with the ability to enter data accurately and efficiently.
  
• Possess strong analytical skills and be comfortable managing numerical data and ensuring payment accuracy.
  
• Be flexible in your working patterns, ready to adjust at short notice to accommodate unexpected changes.
  
• Be open and willing to share opinions and ideas—we value fresh perspectives.
  

You have experience in:

• Working with invoices and accounts.
  
• Using a finance system and understanding financial processes.
  
• Collaborating effectively within a team.
  

Benefits: Where Perks Meet Purpose

• Day 1 HMO coverage
  
• Competitive compensation package
  
• Prime office location (Arthaland, BGC)
  
• Day shift and the option to WFH on late shifts
  
• 20 annual leaves to be used at your discretion
  
• Fun employee engagement activities
  
• Global mentorship and leadership exposure
  
• Access to Emapta Academy for continuous learning
  
• Career growth opportunities in a supportive and diverse environment
  

Transforming Healthcare, One Diagnostic at a Time

Our client, InHealth Limited, is the largest specialist provider of diagnostic and healthcare solutions in the UK. Their mission is to enhance healthcare by improving access, timeliness, and affordability. With a dedicated team of seasoned professionals, InHealth is driven by a passion for making healthcare better, and you’ll be part of this life-changing mission. If you’re looking to make an impact while working alongside global experts, this is the role for you.

Welcome to Emapta Philippines!

Discover a world of possibilities at Emapta, where your career takes flight in stability and growth. Join a team that thrives on camaraderie, supporting each other to achieve excellence together. Experience the satisfaction of being recognized for your contributions with competitive compensation packages that reflect your skills and commitment. Immerse yourself in a positive work culture that encourages collaboration, innovation, and personal development. We provide you with the platform for your success, empowering you to reach new heights in a supportive and inclusive environment.

With a wide roster of international clients from various industries and a proven track record of success, Emapta offers a stable foundation for your career. Team up with like-minded professionals who are passionate about making a meaningful impact through premium global opportunities at your fingertips. Apply now and create a better future with us.

#EmaptaExperience