Position Summary:
We are seeking a reliable and detail-oriented Accounts Payable / Accounts Receivable Specialist to support our B2B Purchasing Platform Finance Team. This role involves meticulous data entry tasks related to both accounts payable and accounts receivable processes.
Job Details:
- Work from home
- Monday to Friday | 9 PM to 6 AM Manila Time
- *Following Philippine Holidays
Responsibilities:
-
Accounts Payable:
- Receive, download, and process Supplier Invoices in the accounting system for conversion of purchase orders (POs) as Billable Expense Charges to be linked to the Customers for AR invoice creation.
- Ensure every Supplier Invoice created accurately reflects the required information needed for the AR side of the process.
- Properly flag any billing discrepancies found between the Supplier Invoice and PO (i.e., item SKU /Part# mismatches, overcharges, undercharges, duplicated billings, etc.), for manager review.
- Learn and grasp compliance issues around accounts payable processes (sales tax, etc.).
- Learn and grasp the unique variances of our billable Customer accounts.
- Interact with fellow staff members for questions, guidance, and sanctioned collaboration on tasks with each other.
- Other related tasks may be added as volume increases.
-
Accounts Receivable:
- Create Customer Invoices in the accounting system using the valid Billable Expense Charges as entered in the AP process.
- Ensure every Customer Invoice created accurately reflects the required information, including double-checking any manual mathematical calculations.
- Batch-send invoices out of the accounting system to each Customer’s pre-defined accounts payable email address.
- Properly flag any created invoices determined to be unable to send out for any reason, for manager review.
- Interact with fellow staff members for questions, guidance, and sanctioned collaboration on tasks with each other.
- Other related tasks may be added as volume increases.
Qualifications:
- At least 1 year of solid work experience in a bookkeeping or accounting support role. College education in related field a plus.
- Proven understanding of basic bookkeeping and accounting principles.
- Familiarity and experience working with documents such as purchase orders, credit memos, supplier bills, and customer invoices.
- Proficiency with QuickBooks Online/similar cloud accounting software and MS Office is desired; we are willing to train the right Candidate.
- Strong data entry skills along with a high degree of accuracy and attention to detail.
- Ability to interpret, calculate, post, and manage accounting figures and financial records.
- Ability to manage time and tasks efficiently and effectively, and follow departmental processes and company policies.
- Experience with CRM and/or issue-tracking ticket-based systems is a plus.
- Familiarity with Ariba, Oracle, Jaggaer, or other ERP systems is a plus.
- Experience in an e-marketplace, a multi-vendor/multi-customer, or similar setting is a plus.
- Respectful, honest, humble, and willing to face adversity and embrace challenges.
- Adaptability and resilience to thrive amidst the frequent changes of a startup.
- Clear, articulate oral and written interpersonal communications, while striving to maintain positive relationships with suppliers, customers, and colleagues.
- Proficient phone, email, and video meeting etiquette.
- Able to clearly identify problems and resolve issues.
- Willing to go the extra mile when needed, strong work ethic; takes direction well from management and peers, but also self-directed and resourceful.