Admin Specialist

Belo Medical Group is looking for an administrative assistant to join our team in our San Juan office. This person will work to support the daily operations of the office. 

The ideal candidate is a high-energy individual with excellent organizational skills, a strong attention to detail and the ability to communicate effectively in both written and verbal communications.

Responsibilities:

• Field inbound communications - Answer phone calls/general email inquiries and route to the appropriate internal parties as needed.
• Coordinate scheduling - Set up meetings based on cross-functional availability for both internal and external stakeholders.
• Organize internal resources - Build out and maintain processes to keep files and office supplies organized and easily accessible.
• Liaise with visitors - Act as point person for office guests.
• Communicate policies and procedures - Alert employees of new processes, rules and regulations.
• Facilitate executive-level operations - Book travel, submit expense reports and send communications for high-level staff as needed.

Requirements:

• Graduate of any 4 year course
• 1-2 years experience as an administrative assistant, secretary or receptionist preferred
• Strong organizational, communication, and time-management skills
• Proven ability to work in a fast-paced environment 
• Positive, high-energy attitude
• Resourcefulness, creativity, and problem-solving skill set
• Familiarity with office equipment (i.e. printers, fax machines, projectors)
• Proficiency in Microsoft Office (especially MS Excel and PowerPoint)

About Belo Medical Group:

Belo Medical Group is a medical aesthetic ambulatory clinic dedicated to enhance our patient's natural beauty, promote self-confidence, and inspire them to live their best lives.

Our employees enjoy a work culture that promotes our core values such as honoring our word, striving as one team, embodying "malasakit", and leading for excellence.

The Belo Medical Group (BMG) places utmost importance to your right to privacy. BMG shall handle with utmost care all personal and sensitive information that you may provide or those that we may collect from you upon your use of the website in accordance with our . By submitting your application, scrolling this page or clicking any part of it, you hereby acknowledge that you have read and understood our and expressly consent to it.