Administrative Assistant

Unlock Your Potential: Join Our Client’s Real Estate Team

Welcome to an extraordinary opportunity in the real estate industry! We're seeking an Administrative Assistant to embark on a journey that transcends borders without ever leaving home. In this role, you will be the first point of contact, responsible for answering all incoming calls and directing them to the appropriate team member. Additionally, you will manage email correspondence by distributing incoming emails, saving them, and printing for filing purposes. You'll also handle receipting EFT transactions with precision, accurately recording them and ensuring proper filing. Thrive in an environment where every task, from EFT transactions to stationery management, propels the industry forward. Join us and leave your mark on the world of real estate from right where you are!

• First Point of Contact: Answering all incoming calls when possible and directing them to the appropriate team member.
  
• Email Management: Distributing incoming emails, saving, and printing them for filing purposes.
  
• Receipting EFT Transactions: Accurately recording EFT transactions and filing them accordingly.
  
• Stationery Management: Managing stationery orders to ensure adequate supplies are maintained.
  
• File Management in CATS:
  

• Scanning documents to CATS files and printing as necessary.
  
• Performing data entry tasks.
  
• Requesting balance deposits from agents.
  

• Ordering Government Searches:
  

• Ordering government searches for settlement files and agents.
  
• Promptly providing search results to agents and scanning them to CATS files.
  
• Utilizing various websites such as SAILIS, Revenue SA, SA Water Epic, and ASIC Connect for search purposes.
  

• Post-Settlement Procedures:
  

• Preparing letters to clients, agents, and rating authorities after settlement.
  
• Handling further correspondence as required.
  

• Balance Deposit Management: Following up on balance deposits and coordinating with agents to ensure timely payment.
  
• General Assistance:
  

• Providing support to conveyancers and other staff members as needed.
  
• Engrossing documents, preparing, and drafting letters, and performing straightforward administrative tasks.
  

• Document Drafting:
  

• Assisting in drafting Form 1 Vendor Disclosure Documents and preparing Lease documents when required.
  

Requirements

Credentials That Speak Volumes:

• Previous experience in an administrative support role.
  
• Ideally have experience working for a property, real estate, or conveyancing business.
  
• Strong communication and interpersonal skills.
  
• Excellent organizational and time management abilities.
  
• Proficiency in Microsoft Office Suite and other relevant software.
  
• Attention to detail and accuracy in data entry.
  
• Ability to multitask and prioritize tasks effectively.
  

Benefits

Perks That Propel:

• HMO coverage upon hire
  
• Competitive salary package
  
• Permanent WFH set-up
  
• Day shift schedule
  
• Prime office locations
  
• Standard government and Emapta benefits
  
• 20 annual leaves to be used on your discretion
  
• Direct exposure to international clients
  
• Realistic career growth opportunities
  
• Upskilling through Emapta Academy
  
• Diverse and supportive work environment
  

The Heartbeat of Our Story: Meet Our Client

Our client represents a diverse range of clientele, spanning from corporate entities and businesses to developers, investors, and families. With a commitment to excellence, our client entrusts all conveyancing needs to highly qualified and experienced registered conveyancers. They prioritize personalized professional service, ensuring clients receive accurate advice from the outset. Adapting to the dynamic electronic landscape, our client remains at the forefront of technological advancements, legislative updates, and Lands Titles Office procedures. While maintaining a longstanding reputation as a household name, our client embraces rejuvenation through rebranding and a vibrant, youthful team of conveyancers. Despite these changes, their dedication to delivering expert service remains unwavering, inviting individuals to join a team committed to excellence and innovation in the real estate industry.

Who are we?

At Emapta, we pride ourselves on offering more than just a job – we provide a lifestyle. Enjoy the perfect work-life balance with our flexible arrangements, empowering you to excel both personally and professionally. Embrace exciting global opportunities that broaden your horizons and enrich your career journey. We offer a competitive compensation package that acknowledges your talent and dedication.

Embrace flexible work arrangements and seize global opportunities to broaden your horizons. Emapta's competitive compensation package, combined with a vibrant work culture, will undoubtedly make your journey with us an exciting and fulfilling one. Take your career to new heights, gain exposure to diverse industries, and contribute to exciting projects while thriving in an environment that values your dedication and accomplishments.

#EmaptaExperience