Administrative Assistant (New)

Hi! We’re Smartsourcing, looking for an Administrative Assistant who can work with us full-time and on-site!
Where?📍 Crown 7 Business Centre, Pope John Paul II Ave, Cebu City, Cebu

Some of the things we expect you to do are to:

• Check email inquiries Referral, Info and intake email inboxes
• Answer telephone inquiries, transfer calls to appropriate staff members
• Create the service agreement and send it to the participant
• Follow-up sent Service Agreements
• Check for signed service agreements send a copy to finance and save a copy in SharePoint
• Generate tasks in HubSpot for new and renewals
• Update workflow in HubSpot
• Collect information from incoming referral
• Calculate hours or weeks for support and discuss requirements of support
• Identify NDIS billable line
• Generate deal in HubSpot
• Generate service agreement
• Send information Offshore
• Follow or Receive approval from Finance
• Investigate or correct any funding issues
• Send service agreement to the participant via email and text link
• Update Excel worksheets
• Collect information for the new Service Agreement
• Continual update of HubSpot
• Send information Offshore
• Update Excel worksheets
• Generate a quote using a template 
• Social media support
• Create a template for ease of sending information offshore
• Offshore needs access to CMS

We would need you to be or have the following:

• 1-2 years experience in an Administrative Associate role
• A wizard with MS Office Suite!

It would be awesome if you are or also have:

• Experienced with Panda Doc is a plus!
• Experience in contract documentation/agreement

Be a part of the Smartsourcing crew 😄!

Smartsourcing was born with the purpose of changing people’s lives. Our goal is not only to make sure businesses grow and succeed but also, that you love where you work and thrive. We recruit, train, and support you and provide great benefits. We take pride in the fact we are an award-winning organisation, hailed as one of the best employers and workplaces in Asia as seen on Great Place to Work and HR Asia.

Here’s why we think you’d love working at Smartsourcing…

At Smartsourcing, we’re all about fostering a positive work environment for you. We’re always looking for folks who are unafraid to be their absolute authentic selves because we value diversity and inclusion.

We’re proud to be a certified Great Place to Work. We believe that we can expect the best out of you only when you're happy with where you work and what you do. This is why It is so vital for us that you have a healthy work-life balance.

Some of our company perks include:

• 💰 Above-industry salary package
• 🌞 Day Shift
• 😊 Fixed weekends off
• 👩‍⚕️ HMO coverage for you and your dependent/s from day one
• 😋 Free lunch every day
• ☕ Free coffee every day (latte, americano, or cappuccino) made by our in-house barista
• ⛹️ Sports wellness clubs including free-diving
• 🏋️ Subsidized gym membership at Anytime Fitness
• ✈️ Travel opportunities to Australia
• 🙌 Exclusive discounts in selected restaurants and merchants
• And so much more!