Base Access Team Officer

Location: Mandaluyong
Manpower: 3 (Permanent / Seasonal)
Department: Operations Support / Compliance
Coordinates With: Military Units / Suppliers / Transport Vendors / HR
Duty Location: Office-based with coordination to military camps
Work Schedule: Operation-based (including urgent / time-sensitive requests)

Job Description

The purpose of this position is to manage and secure all required access permissions for personnel and vehicles entering military camps in the Philippines.

The focus of this role is military base access clearance, access documentation coordination, and compliance control in accordance with military requirements.

The definition of success for this role is that all required personnel and vehicles are granted base access on time with zero entry rejection at military gates.

This position holds full accountability for base access approval readiness, accuracy, and compliance.

Key Responsibilities

• Identify and manage access requirements for each military camp and installation.
• Understand and maintain updated procedures for base access approval specific to each location.
• Coordinate with relevant military units and authorities regarding access requests.
• Prepare, submit, and follow up on access documentation for staff, drivers, and assistants.
• Coordinate with suppliers and subcontractors to collect required driver and helper documents.
• Verify the completeness and accuracy of all submitted documents prior to submission.
• Track approval status and ensure access is granted before operations commence.
• Resolve access issues, rejections, or last-minute changes proactively.
• Maintain a database of approved personnel and vehicle access validity.
• Support audits and inspections related to base access compliance.

Qualifications & Requirements

• Experience in military administration, security clearance processing, logistics compliance, or base coordination roles.
• Former Philippine military or security personnel background is highly preferred.
• Familiarity with military camp access procedures in the Philippines.
• Proficiency in English is a must.
• Proficiency in Filipino is required.
• Strong communication and coordination skills with military units and suppliers.
• Basic computer skills, including Excel, Google Sheets, and document tracking systems.

Skills & Competencies

• Strong military coordination skills with the ability to communicate professionally with military units.
• High attention to detail with zero tolerance for documentation errors.
• Strong follow-up skills to ensure approvals are obtained without delay.
• Ability to handle sensitive personal and security-related information with confidentiality.
• Effective problem-solving skills to resolve access rejections or issues quickly.

Personal Attributes (Critical)

• Strong sense of responsibility with an understanding that access control is mission-critical.
• High reliability, trusted with sensitive and time-critical access approvals.
• Strong discipline, working strictly within military protocols and hierarchy.
• Proactive mindset to anticipate and resolve access issues before they occur.

Documentation & Tracking

• Maintain a base access tracker for personnel, drivers, and vehicle approval status.
• Use document checklists to verify IDs, licenses, clearances, and photos.
• Maintain supplier coordination logs for driver document follow-up.
• Monitor validity, including expiry dates and renewal tracking for access approvals.