Bookkeeper/Administrative Assistant

Position Summary

Are you a highly organized and detail-oriented professional eager to make a significant impact? We are seeking a Bookkeeper/Administrative Assistant to join our team and support both our financial and administrative operations. In this dynamic dual-role position, you will handle bookkeeping tasks, assist with payroll, and provide general administrative support to ensure our business runs smoothly. This opportunity is perfect for a motivated individual who is adaptable and excited to contribute to various aspects of our organization.

Job Details

• Work Setup: Remote (Work from home)
• Schedule: Monday to Friday | 8:00 AM to 5:00 PM (Manila time)
• Holidays Observed: Australian Holidays
• Year-End Shutdown: There will be a two-week shutdown from December 20th to January 6th, 2025. During this period, you are required to use your vacation leaves to cover the non-holiday weekdays. Occasionally, you may need to work on certain days during the shutdown to complete essential tasks.

Key Responsibilities:

Bookkeeping

• Immediate Responsibilities
  • Accounts Payable and Receivable: Process supplier invoices, reconcile accounts payable, ensure timely payments, generate customer invoices, monitor accounts receivable, and follow up on overdue payments.
  • General Ledger Management: Accurately record financial transactions in the general ledger and regularly reconcile bank statements and financial accounts.
  • Financial Reporting: Prepare monthly, quarterly, and annual financial statements.
• Future Growth Responsibilities
  • Budgeting and Forecasting: Assist in developing annual budgets and financial forecasts; monitor financial performance and provide variance analysis.
  • Payroll Processing: Calculate and process payroll accurately, ensuring compliance with tax regulations and benefits administration.
  • Tax Compliance: Assist in preparing and submitting tax returns and Business Activity Statements (BAS).
  • Financial Process Improvement: Identify opportunities to enhance financial processes and improve efficiency.

Administrative Support:

• Immediate Responsibilities
  • Provide administrative support to internal stakeholders and coordinate with various departments for seamless workflow.
  • Prepare, edit, and format documents, reports, and presentations as needed.
  • Handle confidential information with discretion and maintain a high level of professionalism.
  • Perform general office duties, such as coordinating advertising using internal systems.
  • Collect advertising materials for online and print assets, ensuring deadlines are met.
• Future Growth Responsibilities
  • Manage online advertising campaigns through Google platforms.
  • Prepare post-campaign advertising analysis reports and provide insights.
  • Liaise with clients and stakeholders to ensure effective communication and coordination.

Required Qualifications

• Language Skills: Advanced comprehension and communication skills in English.
• Bookkeeping Experience: Minimum of 3 years of bookkeeping experience; proficiency in Xero is essential.
• Administrative Skills: Strong ability to multitask independently and prioritize workload efficiently.
• Communication: Excellent written and verbal communication skills.
• Software Proficiency: Proficient in MS Office Suite (Word, Excel, PowerPoint).
• Proactive and able to work independently as a point up the top somewhere

Preferred but not required:

• Experience in preparing Australian BAS statements.
• Experience working with Australian clients or familiarity with Australian Accounting/Bookkeeping
• Knowledge of Adobe InDesign.