Executive Assistant

Key Responsibilities

Calendar Management

• Schedule meetings, calls, and appointments.

• Block time for focused work or travel.

• Provide reminders for deadlines and events.

Email Management

• Organize and prioritize the inbox.

• Draft and send email responses as needed.

• Filter and remove spam.

Travel Arrangements

• Book flights, hotels, and ground transportation.

• Prepare itineraries and travel documentation.

• Manage changes or cancellations promptly.

Expense Management

• Track business expenses accurately.

• Prepare reimbursement reports using Expensify.

Data Analysis

• Create reports and summaries to support decision-making.

Organization

• Maintain files and documentation systems.

• Streamline workflows to improve operational efficiency.

Qualifications

• Proven experience as a Virtual Assistant or in a similar administrative role.

• Excellent time management and organizational skills.

• Proficiency in tools like Expensify, calendar platforms, and email management software.

• Strong communication skills and attention to detail.

• Ability to work independently and adapt to dynamic schedules.

Work Schedule

This role requires availability during Mountain Standard Time (Alberta, Canada).

If you’re detail-oriented, self-motivated, and excited about supporting a fast-paced environment, we’d love to hear from you!