Responsibilities:
- Monitors activities of supervising executive to prevent over-lapping of schedules.
- Gathers pertinent data from the supervising executive relative to the preparation of various reportorial requirements.
- Provides administrative support along the areas of committee meeting documentation, follow-through reports and other pending matters from different divisions/units.
- Generates reports, coordinates various correspondences and performance of administrative tasks within the group.
- Ensures distribution of instructions and/or documents requiring immediate attention/action to appropriate second level officers.
- Screens incoming phone calls. Receives guests/visitors of supervising executive.
- Maintains a record of all incoming/outgoing transactions/documents, including schedules and appointments.
- Arranges and reviews all documents needing approval or signature of supervising executive.
- Maintains an organized filing system for all documents including confidential files.
Qualifications:
- At least 1 year experience as an Executive Assistant in the banking industry
- Bachelor's degree or equivalent experience
- Proficient in Microsoft Office suite
- Experience in managing multiple priorities, administrative coordination, and logistics
- Well-organized, detail-oriented, ability to multi-task with great follow-up skills
- Strong written and verbal communication skills