Executive Assistant

About Us:

Outsourced Doers is one of the world’s fastest-growing providers of Digital Marketing Virtual Assistants, supporting entrepreneurs and businesses globally. We are committed to fostering a culture of innovation, collaboration, and respect, providing exceptional client experiences that drive real business growth. Join a dynamic team and make a significant impact in both our clients' success and your career development.

Position Overview:

As an Executive Assistant, you will play a key role in providing comprehensive administrative and marketing support to both the marketing team and executive management. Your responsibilities will include coordinating marketing campaigns, managing client communication channels, organizing client inboxes, and helping execute marketing strategies. Your ability to multitask, maintain client communication, and ensure consistency in branding will be crucial to the role.

Key Responsibilities:

Develop:

• Assist in planning, coordinating, and executing marketing campaigns across social media, email, and events for multiple clients.
• Create and manage content drafts for social media, emails, and marketing materials to support client campaigns.

Analyze and Optimize:

• Monitor the performance of client marketing campaigns using analytics tools, identifying trends and opportunities for improvement.
• Conduct research on industry trends, customer preferences, and competitor activities to enhance client marketing efforts.

Monitor and Manage:

• Manage client inboxes, prioritizing emails to ensure efficient workflow and timely responses.
• Schedule and manage social media posts across various platforms and respond to social media comments/messages.
• Assist in maintaining client landing pages, websites, and marketing assets such as lead magnets and promotional materials.

Collaborate:

• Work closely with internal teams to ensure alignment with each client's brand message and marketing goals.
• Coordinate marketing activities and campaigns, communicating effectively with clients and the internal marketing team.

Feedback and Improvement:

• Stay up-to-date with the latest marketing trends and contribute new ideas to the team.
• Provide feedback on the effectiveness of marketing strategies, suggesting improvements to optimize performance.

Other Duties:

• Assist in scheduling virtual meetings, organizing calendar events, and creating surveys.
• Perform data entry, folder organization, and maintain an organized documentation system.
• Provide support in hosting masterclasses and managing course Facebook groups, ensuring smooth communication and participation.

Qualifications:

Knowledge & Experience:

• Basic understanding of digital marketing concepts and social media platforms.
• Familiarity with content creation for multiple brands.

Skills:

• Strong attention to detail, excellent organizational skills, and proficiency in digital tools for content management and scheduling.
• Effective verbal and written communication skills (B2 level proficiency per CEFR standards).
• Ability to manage multiple client accounts and meet deadlines in a fast-paced environment.

Attributes:

• Self-motivated, with strong analytical and problem-solving skills.
• High levels of initiative, adaptability, and willingness to learn new tools and technologies.
• Capable of working both independently and collaboratively within a team.

Working Conditions:

• Tools of Trade: A computer, webcam, microphone, and a fast and reliable internet connection.
• Environment: A home office area free from distractions, with an ergonomically friendly desk and chair setup.
• Physical Demands: Ability to operate a computer for more than 8 hours per day in a sitting or standing position.

Why Join Us?

• Be part of a supportive, collaborative, and innovative team.
• Work remotely with flexible hours.
• Competitive compensation with opportunities for growth and career development.

Apply now to take the next step in your career as an Executive Assistant at Outsourced Doers!