Executive Assistant

Position Title: Executive Assistant to the Co-Founders

Location: Remote

Work Hours: US Eastern Time

Company and Position Overview: 

Imagine working in a place where every connection you help build has the potential to make waves. At our company we’re not just pushing paper—we’re shaping relationships. We operate in a world where the smallest details can lead to the biggest opportunities and making someone feel special isn’t just a nice-to-have—it’s our secret weapon. We’re looking for someone who doesn’t just get the job done but does it with flair, intuition, and a touch of magic—just like Donna from Suits.

Who is Donna Paulsen? She’s the sharp, confident, and indispensable right hand of the top brass in the hit TV show Suits. Donna isn’t just an Executive Assistant; she’s the person who makes sure everything runs smoothly, often anticipating needs before anyone else even realizes they have them. If you haven’t seen the show, just know that Donna is the epitome of professionalism, charm, and strategic thinking—all wrapped up in one incredibly capable individual. Here’s a sneak peak of who she is. 

Now, let’s be real: We know that Donna is one of a kind, and finding someone exactly like her is a tall order. But we’re not looking for a carbon copy. Every person brings their own unique strengths to the table, and that’s what makes this role exciting. We’re looking for someone who can bring their own blend of intuition, resourcefulness, and a little bit of magic to our team.

Why You’ll Love This Role:

• Be the Architect of Connections: You’ll ensure our executives have everything they need to forge and maintain powerful relationships. Imagine knowing exactly where key executives will be and strategically planning how our team can make the most of those moments. It’s like being the puppet master but with much more class and sophistication.
• Craft Unforgettable Moments: From remembering birthdays to sending a surprise gift that hits just the right note, you’ll be the reason our clients feel valued and remembered. Your touch will turn everyday interactions into memorable experiences.
• Own the Role: This isn’t just about managing calendars—it’s about managing relationships. You’ll be behind the curtain, making sure everything runs flawlessly, whether coordinating an event or sending out a perfectly timed LinkedIn message. You’ll be the one who makes sure everything happens exactly when and how it should.

What You’ll Do:

• Research Like a Pro: You’ll dig deep into LinkedIn and other platforms, gathering the intel our executives need to make informed decisions and strategic moves. You’ll know who’s who, who they’re connected to, and how we can get in front of them at the perfect moment.
• Keep Relationships Thriving: While you won’t be building relationships directly, you’ll be the one who makes sure our executives have all the tools they need to do so. You’ll craft thoughtful touches—like sending a Braves hat to a client who loves baseball—that show we care and pay attention.
• Orchestrate with Precision: You’ll manage schedules, but more importantly, you’ll manage the opportunities that those schedules create. You’ll make sure our executives are always in the right place at the right time, armed with the right information to make an impact. As the Co-Founder described, "It's about ensuring that when we bump into someone, they feel like it was natural, even though we've been orchestrating that encounter for weeks."
• Communicate Like Donna: Whether it’s ghostwriting emails or preparing briefings, your communication will reflect the voice of our executives, ensuring every message is clear, effective, and perfectly timed.
• Delight and Surprise: You’ll master the art of “surprise and delight,” ensuring that clients feel appreciated and valued in ways that go beyond the expected. Whether it’s a handwritten note or a thoughtful gift, you’ll know just how to make people feel special.

Who You Are:

• You have proven experience as an Executive Assistant or in a similar role, and you’ve been the indispensable right hand to your team.
• You’re a research guru with a knack for finding the information others miss, and you love connecting the dots.
• LinkedIn isn’t just a platform for you—it’s your playground. You know how to navigate it to build and maintain a powerful network.
• Your communication skills are top-notch, and you can write in a way that perfectly captures someone else’s voice.
• Organization is your middle name, and you thrive in environments where you need to juggle multiple priorities without missing a beat.
• Like Donna, you have a natural charm and confidence that make you a pleasure to work with, even under pressure.
• Discretion and confidentiality are in your DNA—you understand the importance of trust and handle sensitive information with care.

Why You’ll Want to Work Here:

• You’ll be part of a team that values your unique abilities and sees you as the linchpin to our success.
• The work you do will directly impact the success of our executives and the company as a whole.
• We offer a competitive salary and benefits, along with opportunities for growth and development.
• You’ll have the chance to make this role your own, bringing your creativity and initiative to the table.

All good so far? :)

If you’re excited about being the go-to person who makes everything run smoothly and adds that special touch everyone notices, we want to hear from you.

When you apply, please record a one-minute Loom video introducing yourself and telling us why you think you’re the perfect fit for this role. We’re looking for creativity, enthusiasm, and an example of how your past experiences make you the right person for this job. We take the time to watch each video carefully, so make this your opportunity to shine!