Executive Assistant | ISTA Solutions

ISTA Solutions, an outsourcing/offshoring company, is in search of an experienced EXECUTIVE ASSISTANT to join our rapidly expanding team. As a member of our team, you will have the opportunity to work with highly skilled professionals, who prioritize employee satisfaction and work-life balance. At ISTA Solutions, we pride ourselves on creating a culture focused on long-term success and life-long learning. We're looking for a team player who is ready to contribute to our mission, just like you!

Roles and Responsibilities:

• Provide high-level executive support to the company's Country Head.
• Manage professional and personal scheduling for Country Head.
• Proactively manage incoming and outgoing communications within the Country Head's Office, liaising on behalf of the Country Head when required.
• Coordinate executive management meetings including preparation, documentation and follow through/closed loop.
• Build strong relationships with a diverse range of stakeholders both internal and external.
• Coordinate, network, and develop relations and connections with external entities and personalities as may be required to further the business interests of the company
• Manage all travel logistics, including accommodation, activities, and transportation bookings as requested by the Country Head.
• Organization of key events and activities, as required.
• Provide administrative support and assistance with other duties as required by the Country Head.

• Amenable working in Makati and Mandaluyong 
• Amenable to working on night shift or on shifting schedules
• Minimum of 1-2 years experience as an EA in a fast-paced, high-volume environment. BPO experience is an advantage.
• Proficient in Microsoft Office Suite (Outlook, Word, PowerPoint, Excel) and Adobe Acrobat
• Excellent communication skills, spoken and written, adapting across a wide range of stakeholders
• Self-starter, has initiative, can work independently and highly organized.
• Amicable, with pleasing personality; yet assertive, can build strong relations.
• With high level understanding of taking ownership
• Discreet and can maintaing confidentiality and handling of sensitive information
• Has great sense of integrity.
• Has high attention to details with an uncompromising focus on output quality

What can we offer you?

• Competitive salary and benefits
• Health Insurance with free dependents*
• 10%-night differential
• Attendance Bonus
• Paid time off
• Convertible to cash leave credits
• Performance Appraisal
• Work-life balance
• A focus on growing your career path with us
• We encourage you to follow your passions and learn new skills

Our commitment to you

• Strong culture and values-driven leadership
• We create opportunities for you to learn and grow at any stage of your career
• Continuous learning and innovation
• We foster an all inclusive environment where everyone thrives