Executive Assistant - Legal Account

Highlights 

·         Competitive compensation and benefits packages  

·         Continuous professional development and learning opportunities 

·         Regular engagement activities and events 

______________________________________________________________________________ 

EXECUTIVE ASSISTANT

Work for our global clients
and immerse in our rich and diverse company culture where you can thrive, grow
and be #DecidedlyDifferent! 

ROLE OVERVIEW 

We are looking for an Executive
Assistant to be part of our team. 

·         This role supports the client in managing various administrative tasks and
facilitating effective communication. The ideal candidate will have experience
in a legal environment, proficiency in technology, and excellent communication
skills.

MAIN
RESPONSIBILITIES 

Email Management:

• Monitor and summarize action items from
  the executive’s email, ensuring timely follow-ups.
  

Calendar Management:

• Maintain the executive’s calendar in MS
  Outlook and Clio, ensuring punctuality for meetings and deadlines.
  
• Keep the executive informed of upcoming
  events and deadlines.
  

Meeting Coordination:

• Confirm meetings with potential clients,
  opposing counsel, and other parties.
  
• Schedule meetings and matters with
  potential clients and third parties via Zoom, Teams, and in-person
  formats.
  

Document Preparation:

• Prepare Engagement Agreements for new
  clients using our templates, enabling them to customize information as
  needed.
  
• Send copies of letters and filed
  documents to clients via their Clio email.
  

Task Management:

• Create task assignments in Clio based on
  meeting notes and follow-up as needed.
  
• Assist in setting up new billing files in
  Clio for new clients.
  

Court Coordination:

• Schedule court reporters for depositions
  and other necessary meetings.
  
• Train in electronic filing procedures for
  state and federal courts using FileTime and PACER.
  

Client Communication:

• Conduct follow-ups with clients regarding
  payments and retainers, collaborating with the accounting team.
  

Technology Utilization:

• Use AI tools, including the latest
  version of Chat GPT – 01 (The new strawberry version), to streamline tasks and enhance productivity.
  
• Engage in self-learning via YouTube or
  other resources to improve proficiency in Clio and related software.
  

Requirements

• Knowledge of MS Outlook and Clio or equivalent systems is a plus.
  
• Familiarity with electronic filing systems is a plus.
  
• Strong
  command of the English language, both written and verbal.
  
• Excellent
  organizational and time management skills.
  
• Ability
  to work independently and manage multiple tasks simultaneously.
  
• Tech-savvy,
  with the capacity to learn new software quickly.
  
• Previous
  experience in a legal environment is preferred but not required.
  
• Amenable to work on a nightshift
  schedule. 
  
• Must be able to work on our site
  in 6th Floor Tower 1Rockwell Business Center, Ortigas