Executive Assistant (Real Estate Retail Team)

Who we are

Brivity VA, a brand of PLACE, is looking for a self-starting Executive Assistant to administrative and operational support to our real estate executives. The ideal candidate for this position has a can-do attitude, strong attention to detail, organized, utilizes project management techniques, and with strong conversational skills in English.

 What is expected of you

• Manage and maintain the executive’s schedule, including setting appointments, coordinating meetings, and ensuring all real estate showings are efficiently organized.


• Handle all communication on behalf of the executive, including answering phone calls, responding to emails, and drafting correspondence to clients, vendors, and other stakeholders.


• Coordinate and prepare necessary documentation for real estate transactions, including contracts, leases, and closing documents, ensuring accuracy and compliance with legal requirements.


• Perform financial tasks such as processing invoices, managing expense reports, and assisting with budget preparation for property listings and marketing activities.


• Organize and maintain a comprehensive filing system for all real estate documents, client records, and transaction files to ensure easy access and compliance with regulatory requirements.


• Conduct market research to gather data on recent sales, new listings, and real estate trends to support the executive’s decision-making and strategy planning.


• Assist in the coordination of open houses, including scheduling, staging, and ensuring promotional materials are prepared and available.


• Oversee property maintenance and repair issues, coordinating with contractors and service providers to ensure properties are well-maintained and ready for showings or tenant occupancy.

What you need to possess

• You have 1-2 years experience in processing/assisting on residential purchase and refinance closings.


• Multi-state real estate experience is preferred but not required.


• You have 2+ years experience in a fast-paced professional environment


• You have 1+ years experience in customer service in a corporate/professional setting.


• Detail and quality orientation, motivated by achievements, and collaborative.  


• Ability to manage and organize competing demands and a diverse workload. 


• Ability to work independently following the client’s business hours (Pacific, Central, Eastern, Mountain). 


• A workstation that meets the Company’s technical requirements. 

How you can join the team 

Our selection and assessment process is not for the faint of heart. It is tedious but just. It takes some time but it is absolutely worth it as it sets you up for success from Day 1. 

Step 1: Career Consultation | In this step, you meet with our career consultants for about 30-45 minutes to discuss the job opportunities in our organization relative to the ones you are looking for. We also make sure that you have the right technology to carry out the job from the comfort of your home. 

Step 2: Brivity Bootcamp | In this step, we equip you with information about our platform, Brivity, and assess your ability to apply this knowledge in a simulated real estate environment. The entire bootcamp runs for two weeks with screen-in assessment at the end of every week. As you will be supporting our platform users, it is imperative that you pass all the assessments required during this step.

Step 3: Client Match | While in Brivity Bootcamp, you will be given the opportunity to meet with potential clients. During this time, you are empowered to assess each job opportunity we present to you. Our intention is to get you matched to a client the soonest time possible! 

What’s in it for you

We offer a competitive compensation and benefits package that includes a retirement plan, full HMO coverage for you and an eligible dependent, performance-based incentives, ability to participate in our stock purchase program, and great support for ongoing professional development. You will also benefit from our culture that’s anchored on values such as doing the right thing, seeking first to understand, and living life passionately. It is engaging, challenging and absolutely rewarding!

Salary: Up to Php 67,500 per month depending on skill/experience 

If you are not certain this is something you’d be interested in pursuing, we still encourage you to complete the submission. Our career consultants can help you decide if your interests or attributes fit, and answer questions or clarifications you may have.