DescriptionRole: Executive Assistant
Work schedule: Full Time | 40 hours per week | 9 AM to 5 PM Eastern Time (can be flexible)
Salary Range: US$ 1,300 - US$ 1,500.00 per month (Dependent on your skills and experience)
About Pearl Talent
Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.
Why Work with Us?
We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.
About the Role:
As an Executive Assistant, you will play an integral to the smooth operation of the executive team, starting with onboarding and training to familiarize themselves with company processes and tools. They will also manage executive calendars, arrange travel plans, and assist with operational support, ensuring a seamless workflow. This position offers a unique opportunity to work closely with a talented team on a mission to transform lives through innovative AI-driven cell therapy solutions.
Duties and Responsibilities:
- Scheduling/Time Management: Managing complex calendars for the CEO and five other founders, scheduling meetings, and setting timely reminders.
- Travel Management: Arranging domestic and international travel, including flight reservations, hotel accommodations, and other transportation needs.
- Administrative Tasks: Managing logistics for events, including internal team on-site, company events, and conferences.
- Operational Support: Assisting with ad-hoc projects, research, and analysis, such as expense tracking, invoice processing, and other administrative tasks as required.
Requirements - Has proven experience working as an Executive Assistant supporting C-level executives in a tech start-up / early stage company or supporting executives from a large corporation
- Is proficient in the following tools: Gmail, Slack, WhatsApp, Notion, Google Calendar, Clockwise, DocuSign, Microsoft Office (MSFT), Brex & Notion
- Self-motivated & Proactive: Works independently with minimal supervision, takes initiative, and finds creative solutions.
- Calm Under Pressure: Maintains composure in a fast-paced environment with changing priorities.
- Time Management & Multitasking: Excellent at managing time and handling multiple tasks efficiently.
- Detail-Oriented & Organized: Meticulous and highly organized in all aspects of work.
- Effective Communicator & Tech-Savvy: communicates clearly with team members and clients; comfortable with learning and using new software tools.
Benefits - HMO coverage on your 30th day
- Avenues for career progression and development, potential to advance into leadership roles
- Fast-paced, exposure to the talented team working on the impactful mission