Executive Assistant (US-Based Mental Health Diagnostics AI)

Work Arrangement: Fully remote, overlapping EST working hours

Job Type: Full-time

Salary Range: Starting pay of $1,250 (depending on experience and skillset)

Work Schedule: 40 hours per week, with core hours between 9 AM – 6 PM EST

Locations: Remote, open to candidates in the Philippines

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

Our client develops cutting-edge AI solutions to assist healthcare professionals in diagnosing and monitoring mental health conditions. Their innovative technology supports clinicians by providing data-driven insights to improve patient outcomes in the mental health field.

Key Responsibilities

1. Executive Leadership & Strategic Alignment

• Serve as a trusted advisor to the CEO, managing cross-functional projects and aligning priorities across teams.
• Oversee high-level communications, meeting coordination, and schedule management for the CEO.
• Act as the main point of contact between the CEO and internal/external stakeholders, ensuring smooth information flow.
• Support the CEO in driving key business initiatives, ensuring strategic goals are translated into actionable plans.
• Proactively anticipate the CEO’s needs to streamline decision-making and enhance operational effectiveness.

2. Operational Oversight & Efficiency

• Lead the daily operations of key departments, collaborating with leadership to enhance efficiency and improve workflows.
• Assist in developing and executing company-wide strategies, ensuring operational alignment with long-term objectives.
• Identify and implement process improvements across teams, driving operational excellence and consistency.
• Monitor and manage project timelines, ensuring resources are allocated effectively and deadlines are met.
• Coordinate with department heads to resolve bottlenecks and maintain a high standard of operational performance.

3. Project Management & Data-Driven Decision Support

• Lead critical projects, managing budgets, tracking milestones, and ensuring on-time delivery.
• Utilize data-driven insights and AI tools to support decision-making and improve business processes.
• Oversee the implementation and integration of technology tools, including CRM systems and LinkedIn Sales Navigator, to enhance project tracking and talent outreach.
• Facilitate communication between the CEO and executive teams, ensuring alignment on project objectives and business goals.
• Ensure that all projects align with the company's strategic priorities and executive directives.

Immediate tasks anticipated for the candidate to fully own on week 1:

• Gain a comprehensive understanding of Organization strategic goals and priorities.
• Begin managing the CEO’s high-level communications and major meetings.
• Assess current operational processes and identify immediate areas for improvement.
• Start overseeing cross-functional projects and ensure alignment with the executive team.

• 3 or more years in executive or business support roles.
• Strong organizational, multitasking, and communication skills.
• Experience with Microsoft Office, Google Workspace, and CRM tools.
• Familiarity with LinkedIn Sales Navigator and tech industry is a plus.
• Able to work independently and manage sensitive information.
• Ability to work independently and handle sensitive information.

• Competitive Salary: Starting pay of $1,250 (depending on experience and skillset)
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance