Executive Assistant (US Based - Social Events)

Job Description: Executive Assistant (US Based – Social Events)
Work Arrangement: Fully remote
Job Type: Part-time
Salary Range: Up to $1500 per month, based on experience
Work Schedule: 20 hours per week, with core hours between 8 AM – 5 PM EST
Location: Remote

About Pearl Talent

Pearl Talent connects the top 1% of global candidates with leading startups in the US and EU. Our clients, backed by companies like OpenAI, a16z, and Founders Fund, have raised over $5B collectively. We prioritize long-term growth and promotion opportunities, frequently flying candidates to the US and EU for on-site work.

Why Work with Us?

At Pearl Talent, we work with founders who care deeply about their team’s success. In addition to growth opportunities, we offer retention bonuses at 3, 6, 9, and 12-month intervals, as well as community-driven benefits like an annual retreat.

About the Client

Our client is a thriving NYC social club where 99% of attendees arrive solo and 100% leave as friends. Known for hosting viral, sold-out events, the club organizes dinners, parties, workouts, and more, supported by a weekly newsletter and a highly engaged Instagram page. With growing press coverage, brand sponsor inquiries, and merchandise sales, the club is managed by a dedicated team, including a video editor, social media manager, and event planner.

Role Overview

As an Executive Assistant, you will be responsible for managing a variety of tasks across multiple business ventures. This full-time, remote role requires a highly organized individual with excellent interpersonal skills and a fast-paced, solution-oriented mindset. Key responsibilities include lead generation, scheduling and event coordination, administrative and CRM support, project management, and design and e-commerce assistance. The ideal candidate will have experience with tools like Salesforce, HubSpot, Canva, and Shopify, and must demonstrate strong attention to detail and team management abilities to ensure smooth operations.

Key Responsibilities:

Lead Generation & Follow-Ups

• Conduct research to identify business leads and growth opportunities.
• Follow up proactively on tasks for employees, clients, and brands, ensuring timely completion and alignment with business goals.
• Maintain strict attention to unresponsive contacts, team check-ins, and operational needs.

Scheduling & Event Coordination

• Manage meeting, event, and photo shoot schedules, coordinating with photographers and vendors to ensure smooth logistics.
• Keep calendars organized, conflict-free, and timely for appointments and follow-ups.
• Be proactive in addressing scheduling conflicts and event needs.

Administrative & CRM Support

• Handle email and calendar management, ensuring inbox zero and prompt responses.
• Provide administrative support, including travel arrangements, expense management, and CRM data entry (Salesforce, HubSpot).
• Maintain accurate customer information and assist with project summaries and research.

Project & Task Management

• Use project management tools like Linear to track tasks, prioritize deadlines, and ensure milestones are achieved.
• Delegate tasks as needed, maintaining oversight to ensure project progress.

Design & E-commerce Support + Customer Service

• Use Canva to create visually appealing graphics and marketing materials.
• Support Shopify operations, including product updates and customer inquiries.

Ideal Candidate Attributes:

• Highly organized, ensuring smooth operations behind the scenes.
• Strong interpersonal skills, adaptable, and solution-oriented in a fast-paced environment.
• Excellent attention to detail with a proactive approach to anticipating needs and resolving issues.

Must-Have:

1. Proficiency in email and calendar management tools.
2. Experience with CRM systems like Salesforce or HubSpot for data management.
3. Strong task and project management skills, including experience with tools like Linear.
4. Experience with Canva for design and Shopify for e-commerce management.
5. Excellent attention to detail and organizational skills, with the ability to work efficiently in a fast-paced, remote environment.

Nice to Have:

1. Experience with Printful or similar platforms (can be learned).
2. Previous experience managing social events or working in a social club environment.
3. Knowledge of video editing tools or coordination with video teams.
4. Familiarity with Google Docs and Google Sheets for project tracking and reporting.
5. Experience in customer service or client management, with a solution-oriented mindset.
6. Can serve multiple executives.

• Competitive salary: Up to $1500 per month, based on experience and skills.
• Remote work: Fully remote work from anywhere.
• Generous PTO: Ample paid time off to rest and recharge.
• Direct mentorship: Grow through guidance from international industry experts.
• Learning & development: Ongoing access to resources for professional growth.
• Global networking: Work and connect with professionals worldwide.
• Work-life balance: Flexible hours that support a healthy work-life balance.