Finance Assistant
Clark OutsourcingPosition Title: Finance Assistant
Reports To: Partner, Partner Advisor
Primary Relationships: Partner Team
Date: July 2024
Schedule: 4:00 PM - 1:00 AM PHT
Summary:
The Finance Assistant will support the finance department by performing a variety of accounting duties, including general purchase ledger duties, bank reconciliations, supplier reconciliations, sales journals preparation, and balance sheet reconciliations. The role will start with basic training and gradually advance through various accounting tasks as the candidate becomes more familiar with the role, business, and supply chain.
Responsibilities:
General Purchase Ledger Duties:
Process purchase invoices.
Match purchase orders to invoices.
Verify and reconcile supplier statements.
Handle supplier queries and disputes.
Bank Reconciliations:
Reconcile bank statements with company records.
Investigate and resolve discrepancies in a timely manner.
Supplier Reconciliations and Analysis:
Conduct regular supplier reconciliations.
Analyze supplier accounts and resolve issues.
Prepare reports on supplier accounts as required.
Sales Journals Preparation:
Prepare and post sales journals.
Ensure accuracy of sales records and transactions
Balance Sheet Reconciliations:
Reconcile balance sheet accounts monthly, including:
Prepayments
Accruals
Fixed Asset Register
Additional Duties:
Assist with month-end and year-end closing processes.
Provide support during audits.
Assist in the preparation of financial reports as needed.
Participate in special projects and tasks as assigned.
Qualifications:
Previous experience in accounting or a related finance field is preferred, or a minimum of 2-3 year experience in a similar role
A degree in finance or a related field is an advantage
Proficiency in Microsoft Office and Sage (or similar accounting software).
Experience using Xero accounting software is highly desirable.
Ability to navigate and utilize Xero for various accounting functions.
Strong numeracy skills for accurate financial data management
Confidence and the ability to assert pressure tactfully when dealing with individuals and companies with outstanding payments
Passion for delivering excellent service and maintaining positive customer relations
Demonstrated integrity in handling sensitive financial information
Ability to liaise effectively with other team members and departments
Excellent communication skills, both verbal and written
Good interpersonal skills for building relationships with clients and colleagues
Familiarity with computer systems and Customer Relationship Management (CRM) software
Strong analytical skills with the ability to identify and resolve issues efficiently.
Proactive in identifying areas for improvement and implementing solutions.
Proficient in Microsoft Excel, including the use of formulas, pivot tables, and data analysis tools.