KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
JOB SUMMARY:
Finance Assistant is responsible in providing support to the finance team in various tasks related to financial operations and analysis. This include assisting in financial reporting, data entry, invoice processing, expense tracking, conducting research, preparing presentation, Financial Statement preparation, finance and accounting transaction monitoring, preparing supporting schedules and the subsequent preparation of the financial statements and assisting with budgeting and forecasting activities.
FINANCIAL AND INTERNAL REPORTING
Payables Processing
- Review of RFPs and supporting documents
- Accurate preparation of payment entries and payment documents
- Coordination with requestor/supplier for queries and discrepancies noted, check releasing, and obtaining of official receipts and other supporting documents
- Main point of contact for urgent and confidential family transactions for processing with the bank.
- Ensuring supplier terms are met with optimum benefits for ALGI
Transactions Monitoring
- Recomputation and review of reports received
- Reconciliation of balances in reports
- Monitoring and Issuance of ORs and compliance with BIR related reports
Financial Statements/Management Reports
- Reconciliation of transactions
- Accurate recording of transactions
- Preparation of supporting schedules to the financial statements
- Preparation of financial statements
- Daily collation investment market data
- Preparation of other management reports
- Preparation of external audit requirements
- IFCA/Accounting system champion
REGULATORY COMPLIANCE
LGU
- Assistance in the compliance for the issuance of barangay clearances, sanitary permits to operate, fire inspection permits, business permits, and other permits or clearances
- Assistance in the compliance with RPT payments and availment of maximum discounts, if any
- Assistance in the preparation of reports or supporting documents for LGU Audits, if any
BIR
- Annual registration compliance
- Timely and accurate preparation, submission, and overall compliance of required reports
- Timely and accurate Alphalist preparation, submission and overall compliance
- Accurate issuance of ORs
- Assistance in the preparation of audit requirements
- Main point of contact for BIR compliance initiatives
SEC
- Assistance in the preparation, submission, filing and overall compliance of required reports
- Assistance in the external audit requirements
COMPANY ASSETS AND INFORMATION
Payables Processor
- Complete, systematic and efficient file-keeping of softcopy and hardcopy documents such as but not limited to returns and attachments, ORs/ARs, invoices, and other supporting documents
FUND MANAGEMENT
- Timely and regular preparation of cash position reports for assigned companies
- Coordination with the bank to get optimum rates for time deposit placements.
- Ensuring cash reports are up-to-date and minimum balances of the accounts are met.
DATA MANAGEMENT SYSTEM LIBRARIAN
- Accurate uploading and entries in the Data Management System (DMS) system.
- Attendance in the DMS trainings.
- Exercising due diligence in the compliance of DMS policies to ensure no loss nor compromise of data.
- Systematic and efficient file-keeping of physical documents both in the archive room and the offsite storage area/s.
OTHERS
- Primary liaison between ALGI and CTI on securing IT support for the companys accounting system.
- Other tasks that may be assigned from time to time within your reasonable capacity.
TECHNICAL COMPETENCIES AND SKILLS:
- With at least 2 years of accounting or combined related experience.
- Proficiency with Microsoft Office applications such as but not limited to: Word, Excel, Powerpoint.
EDUCATION, TRAININGS, LICENSES REQUIRED:
- BS Accountancy graduate, and a CPA license is preferred but not required.