Legal Office Assistant (US-based Law Firm)

Work Arrangement: Fully remote, overlapping Pacific Time (PST) working hours.

Job Type: Full-time, Independent Contractor.

Salary Range: Up to $1,500 per month, based on experience, with performance-based bonuses.

Work Schedule: 40 hours per week, with core hours between 9 AM – 5 PM PST.

Locations: Remote, open to candidates worldwide with availability during Pacific Time hours.

About Pearl Talent:

Pearl works with the top 1% of candidates from around the world and connects them with the best startups in the US and EU. Our clients have raised over $5B in aggregate and are backed by companies like OpenAI, a16z, and Founders Fund. They’re looking for the sharpest, hungriest candidates who they can consistently promote and work with over many years. Candidates we’ve hired have been flown out to the US and EU to work with their clients, and even promoted to roles that match folks onshore in the US.

Why Work with Us?

We mean what we say that we’re building a different recruiting company here. We only work with exceptional founders from the US and EU who care about the long-term success of their team members. We also provide you with attainable 3, 6, 9, 12 month, and beyond retention bonuses in addition to community oriented opportunities like an annual retreat.

About the Company:

A dynamic legal firm specializing in providing innovative and client-centered legal services. We are committed to exceeding client expectations by leveraging creative legal tools and strategies to resolve immigration matters effectively. Our team is passionate about understanding and meeting our clients' needs while fostering a collaborative and supportive work environment.

Role Overview:

As a Legal Office Assistant, you’ll play a vital role in supporting the firm’s operations through clerical, organizational, and project-related tasks. This role is ideal for someone passionate about providing efficient administrative support in a legal setting and eager to contribute to the success of a dynamic legal firm.

Your Impact:

Your efforts will directly contribute to the firm’s ability to deliver top-tier legal services by ensuring smooth and efficient office operations, allowing attorneys and paralegals to focus on client advocacy and case management.

Key Responsibilities:

1. File Management Organize and maintain client files, both digital and physical. Support attorneys and paralegals with filing organizations.
2. Document Preparation Draft documents, questionnaires, and legal forms. Assist in the assembly of petitions and applications.
3. Administrative Support Manage data entry and document management across multiple systems. Schedule and calendar management; review incoming emails and open items. Provide general administrative support, such as mailing documents, etc.
4. Immediate Tasks Get familiar with our document management systems and file organization standards. Start assisting in the preparation of corporate-related forms and documents. Begin gathering and organizing client documents for ongoing cases. Attend introductory meetings with attorneys and paralegals to understand current cases and workflows.

Must-Have:

• 1-3 years of administrative or office experience, preferably in a law firm setting.
• Proficiency in the following software/tools: Microsoft Office (Outlook, Word, Excel, PowerPoint); Adobe Acrobat; Google Workspace (Gmail); Slack; CRM tools; multi-line telephone systems.
• Associate's degree in Business Administration, Legal Studies, or a related field. A commensurate combination of education and experience will be considered.
• Customer-service oriented with excellent communication skills.

Nice-to-Have:

• Experience working with remote teams.
• Bilingual proficiency in a second language.

Compensation Package:

• Competitive Salary: Up to $1,500 per month, based on experience and skills
• Remote Work: Fully remote—work from anywhere
• Generous PTO: Ample paid time off to rest and recharge
• Health Coverage: HMO coverage after 3 months for full-time employees
• Direct Mentorship: Grow through guidance from international industry experts
• Learning & Development: Ongoing access to resources for professional growth
• Global Networking: Work and connect with professionals around the world
• Work-Life Balance: Flexible hours that support a healthy work-life balance

Our Recruitment Process:

1. Application
2. Screening
3. Top-grading Interview
4. Skills Assessment
5. Client Interview
6. Job Offer
7. Client Onboarding

Ready to Join Us?

If this role aligns with your skills and career goals, we’d love to hear from you. Apply now to take the next step in your journey with Pearl.