PH | Special Project Manager/Admin Assistant - Inbound

Who are we?
Mindmaven is an Executive Coaching firm that focuses on coaching CEOs, Founders, and other top executives of startup and VC companies across the U.S. We are helping our clients find Executive Assistant Rock Stars who – with training – will become Engagement Managers (a hybrid of an EA and Chief of Staff). The person who holds this position is the extension of the person(s) they support and establish themselves as a strategic partner. The position is 100% remote, so you’ll need a great computer, strong internet, and the ability to keep both running.

About you. You are:

• Self-confident: You can communicate professionally and confidently with seasoned business contacts. Heck, you would even impress the president of the United States.

• Highly communicative: You believe that many issues and challenges do not even arise if you communicate well. You can’t remember ever being accused of talking too little.

• Attention to detail: You love details - if you could, you would grow them in your yard, feed them daily and never let even one get away.

• Learning: You thrive on advancing your skills and knowledge and have done your share of self-learning.

• Thinking ahead: You enjoy thinking one step ahead for the people you work with, solving needs before they even arise in their minds.

• Problem solver: You have a proven skill of evaluating how to best solve a given (expected or unexpected) challenge. You believe there's always a solution and you'll find it faster than Indiana Jones.

• Reliable and Professional: Within just a few short weeks, the person you’re supporting will build a high level of confidence and trust in you.

• You can write: You might not be the next Hemingway, but you enjoy writing well and get mad every time those silly little things called “typos” creep up on you.

• Listening is an art form: You understand the value of listening and love collecting more information than just the words that are being said.

• Technology is fun: You might not have earned the honors of being called a “geek” but if given a piece of technology (a service, software, or hardware), you will make it purr like a cat.

Responsibilities include:

Usual and customary EA daily, weekly, and monthly tasks that include the following but with a heavy emphasis on technology and no-code/low-code solutions related:

• Task and Time Management

• Calendar Management

• Meeting Management

• Email Management

• CRM Management

• Research Management

• Projects

• Other tasks as identified by the executive

Requirements

• Minimum 12 months of experience as an Executive Assistant in a fast-paced technology environment.

• Minimum 3 months of experience in the graveyard shift.

• Understanding of no-code/low-code solutions and technology.

• Strong organizational and time management skills.

• Excellent written and verbal communication skills.Ability to handle confidential information with discretion.

• Proficiency in Microsoft Office Suite and Google Suite.

• Bachelor's degree in Computer Science, Engineering, or related field preferred.
  
  We offer a challenging and dynamic work environment, competitive salary, and opportunities for professional growth. If you are a high-quality candidate with a passion for supporting executives and expertise in no-code/low-code solutions, we would love to hear from you!
  
  Please submit your resume and a cover letter highlighting your relevant experience and achievements. **Don't forget to mention the position you are applying for.