Procurement Admin Assistant

Hi! We’re Smartsourcing, and we’re looking for a Procurement Admin Assistant to join our full-time, on-site team. This is your chance to thrive in an award-winning workplace where precision meets innovation, and your organizational skills make a real impact.

📍 Where You’ll Be 

JEG Tower, Archbishop Reyes, Corner Acacia St., Barangay Kamputhaw, Cebu City, 6000 CebuAs a Procurement Admin Assistant, you will play a crucial role in supporting the procurement process by ensuring the acquisition of goods and services is efficient and cost-effective. You will assist the Vendor Manager with managing supplier relationships and documentation.

Your Responsibilities Include:

• Preparing, verifying, controlling, or closing out procurement documents, files, reports, or records
• Assisting in the development of automated procurement procedures
• Maintain the filing of soft copies of the ongoing and complete procurement requests with all the supporting documents as required
• Communicate to suppliers the needs and expectations of the company and support in monitoring supplier performance in line with KPIs, contractual obligations and service level agreements.
• Help prepare supplier reviews and audits
• Assist/Support with Issue management, including debt, incidents, and disputes
• Assist and prepare a market analysis of each supplier division
• Research and compare suppliers and bulk buying opportunities to benefit the franchisee network.
• In consultation with Legal, ensure commercial contracts are legally compliant
• Assist with the full or partial tenders for major supply contracts.
• Assist with the coordination and administration of conference sponsorship.
• Work with finance on ensuring all rebates are coming through as planned.
• Manage all new supplier queries.
• Liaise with other shares services including Compliance and Property on key initiatives.

What We're Looking For:

• At least 2 years of experience in Procurement or Business Administration.
• Proficient in Microsoft Office Suite (Word, PowerPoint, Teams, and advanced Excel).
• Excellent presentation and communication skills.
• Experience in the franchise or fitness industry is an advantage.

Step Into the Smartsourcing Experience 😄 

Smartsourcing was created with one mission: to change lives. We’re here to ensure that businesses flourish and, just as importantly, that every member of the crew is inspired, supported, and set up to thrive. For the fourth year running, we’ve been recognized as one of HR Asia’s Best Companies to Work For. This award isn’t just a title—it’s a testament to our commitment to making Smartsourcing an incredible place to build a career. Why You’ll Love Working Here 

At Smartsourcing, we believe the best work comes from people who feel seen, heard, and valued. That’s why we’re all about fostering an environment where you can be your true self. We take pride in being certified as a Great Place to Work, because we know that when you love where you work, extraordinary things happen. Here’s just a glimpse of what we offer: 

• 😊 Fixed weekends off 

• 🎄 5-day Christmas Leave 

• 👩‍⚕️ HMO coverage for you and your dependent/s from Day 1 of employment 

• ⛑️ Group life insurance from Day 1 of employment 

• 😋 Free lunch + soft breakfast every day 

• ☕ Free coffee every day (latte, americano, or cappuccino) made by our in-house barista 

• 💰🥤 For the night shifters, additional NIGHT DIFF 

• ⛹️ Sports wellness clubs including hiking and free-diving 

• 🏋️ Subsidised gym membership at Anytime Fitness 

• 🤝 Engagement bonuses 

• 🏆 Over-the-top monthly, quarterly, and annual performance bonuses 

• 🙌 Exclusive discounts in selected restaurants and merchants 

• 🥳 Themed BFFs, monthly knockoffs, summer parties 

• 🧘🏼‍♂️ Community give-back programs and personal development workshops 

• And so much more! 

Ready to build a smarter career with Smartsourcing? Apply now and be part of something bigger—where you are truly valued, every step of the way.