Property Contract Administrator

Step into a Dynamic Real Estate Career!

Imagine a career that offers global exposure without leaving your home. Picture yourself enjoying a dayshift schedule, complete with comprehensive health coverage from day one, and access to prime office locations with free gym memberships. Working with cutting-edge technologies and international clients, you'll have the chance to grow your career in a supportive, diverse environment. Take the leap out of your comfort zone and build your future with us.

Be part of our client’s team as a Property Contract Administrator. In this role, you’ll manage property contracts, liaise with vendors and solicitors, and ensure all documents are accurate and up-to-date. You’ll support finance brokers and handle crucial administrative tasks to keep property deals on track.

Career Overview:

• Employment type: Full-time
  
• Shift: Regular Schedule (Mon - Fri; 7AM - 4PM) / (Mon - Fri; 9:00 AM - 6:00 PM Victoria Time)
  
• Work setup: Permanent WFH
  

Key Responsibilities:

• Liaise with vendors for EOI (Expression of Interest) information.
  
• Verify EOI information for accuracy before sending to vendors and solicitors.
  
• Follow up with vendors for all property contracts and verify accuracy.
  
• Send contracts to clients' solicitors and ensure they are issued to clients via DocuSign.
  
• Work with external Finance Brokers to obtain necessary documentation for finance applications.
  
• Process data and updates in our CRM system (HubSpot) and keep it current.
  
• Attend finance broker and financial planner meetings to stay updated on property deals.
  
• File important documents using Google Drive and Dropbox, and provide them to external stakeholders as needed.
  
• Provide updates to clients, including build progress and documentation.
  
• Forward Builder Invoice claims to mortgage brokers for prompt payment.
  
• Schedule PCI Building Inspections through our chosen inspectors.
  
• Organize Depreciation Schedules with our chosen quantity surveyors.
  
• Arrange referrals to third-party property managers and landlord insurance providers.
  
• Perform other administrative tasks and support team members as required.
  

Requirements

Ideal Candidate Profile:

• Multiple years of experience in the real estate industry, especially in a contract administrator role.
  

1. High attention to detail and excellent organizational skills.
   

2. Intermediate to Advanced computer skills, including Google Drive, Zoom, Microsoft Office, Gmail, Adobe PDF Reader, Slack, WhatsApp, DocuSign, and CRM systems (HubSpot).
   

3. Exceptional verbal and written communication skills.
   

4. Highly motivated, process-driven, and open to learning.
   

5. Ability to work independently and follow instructions without constant supervision.
   

6. Receptive to feedback and able to implement advice.
   

Benefits

Benefits:

• Day 1 HMO coverage
  
• Dayshift schedule
  
• Work from home arrangement
  
• Prime office locations with free unlimited gym access (Ortigas and Makati)
  
• Great work culture
  
• Direct exposure to international clients and cutting-edge technologies
  
• Standard government and Emapta benefits
  
• Career growth opportunities
  
• Diverse and supportive work environment
  
• Fun employee engagement activities
  
  

About the Client:

Access Wealth (AUS) Pty Ltd is a renowned real estate investment firm committed to demystifying property investing. They specialize in providing transparent, no-nonsense advice to help Australians build their financial futures. Founded in 2014, Access Wealth has guided clients through over $750 million in property acquisitions. Their team offers coaching, mentorship, and property acquisition services, ensuring clients make informed decisions at every step. With a focus on honesty, integrity, and client education, Access Wealth is dedicated to delivering exceptional opportunities and outcomes in the property investment market.

Welcome to Emapta Philippines!

Discover a world of possibilities at Emapta, where your career takes flight in stability and growth. Join a team that thrives on camaraderie, supporting each other to achieve excellence together. Experience the satisfaction of being recognized for your contributions with competitive compensation packages that reflect your skills and commitment. Immerse yourself in a positive work culture that encourages collaboration, innovation, and personal development. We provide you with the platform for your success, empowering you to reach new heights in a supportive and inclusive environment.

With a wide roster of international clients from various industries and a proven track record of success, Emapta offers a stable foundation for your career. Team up with like-minded professionals who are passionate about making a meaningful impact through premium global opportunities at your fingertips. Apply now and create a better future with us.

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