Position Overview
The Recruitment and Onboarding Assistant supports the end-to-end hiring and onboarding process of the organization. This role ensures a smooth, efficient, and positive experience for both candidates and newly hired employees. The position requires strong coordination skills, attention to detail, and at least 1 year of solid HR experience specifically in candidate sourcing, screening, and onboarding.
Key Responsibilities
1. Recruitment Support
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Source qualified candidates through various channels (online platforms, internal databases, referrals, events, and other talent pipelines).
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Conduct initial screening of applicants, including résumé review, phone screenings, and preliminary assessments.
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Coordinate interview schedules between candidates and hiring managers.
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Track candidate progress and maintain accurate records in recruitment logs or internal systems.
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Assist in preparing job briefs, interview guides, and candidate evaluation forms.
2. Onboarding Coordination
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Prepare onboarding documents and ensure all pre-employment requirements are complete prior to start date.
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Facilitate orientation schedules and coordinate with concerned departments for equipment, tools, and system access.
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Assist with the creation and distribution of onboarding materials, welcome kits, and new hire communications.
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Maintain organized employee files and ensure compliance with HR documentation standards.
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Support newly hired employees during their transition and address initial onboarding queries.
3. Administrative & HR Support
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Prepare regular recruitment and onboarding status reports.
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Maintain up-to-date HR records, forms, and templates.
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Support HR programs and initiatives as needed.
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Assist in implementing process improvements to enhance recruitment and onboarding efficiency.
Qualifications
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Bachelor’s degree in Human Resource Management, Psychology, Business Administration, or any related field.
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Minimum of 1 year solid HR experience, with direct involvement in sourcing, screening, and onboarding.
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Strong communication and interpersonal skills.
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Highly organized, detail-oriented, and able to manage multiple tasks simultaneously.
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Proficient in MS Office or Google Workspace.
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Ability to work independently and collaboratively in a fast-paced environment.
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Customer service–oriented and capable of maintaining professionalism when dealing with candidates and new employees.
Competencies
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Talent sourcing and screening
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Time management and prioritization
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Documentation and record-keeping
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Coordination and follow-through
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Confidentiality and discretion
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Problem-solving and adaptability