FILINVEST COMPANY: SHAREPRO, INC.
KEY FUNCTIONS/DUTIES AND RESPONSIBILITIES:
IMPORTATION
- Assist logistics coordinators coordination with broker, BOC, foreign suppliers
and forwarders
- Coordinate with entity for compliance of Application and Renewal requirements
for BOC-COR
- Assure budget is allocated or confirmed by entity prior awarding any costrelated service
- Ensure coordination to PH agencies for any importation-related documents
- Consolidation of loading plans and facilitate its importation.
- Assessment of importation cost
- Risk assessment
- Assessment and recommendation of the applicable insurance policies
DELIVERY/SHIPMENT
- Provide technical expertise on shipment of Imported goods.
- Responsible on strategically planning, managing logistics, transportation, and
customer services
- Responsible on recommending options on routes and shipments
- Able to identify different shipments and payment conditions in the domestic
and international market
- Able to identify the risks in the shipment strategies proposed to the group
- Ability to adjust to the needs of the department and end-users in getting items
on site in a timely and cost efficient manner
- Recommend consolidation strategies to the canvassing team
- Liaise between internal and external clients on the status of the deliveries
- Ensure all documentary requirements and licenses of the company are complete to be able to freely move items from both domestic and international sources
- To be able to provide the company with additional savings through proper shipment, consolidation, and payment recommendations
- Validate clarifications on items proper flow of materials
- Provide schedules, loading plans and resolution on logistics related issues and
urgent matters
- Monitor the status of deliveries and payment
- Establish evaluation process before, during and after delivery (QA/QC)
- Able to analyze past data/trends and be able to provide the company with
additional savings
- Ensure delivery of suppliers in accordance to SLA and/or purchase plan
- Obtain GRN after delivery and address any Non-conformance report
- Logistics monitoring files shall be updated on timely manner and should be accurate at all times
CANVASSING
- Ensures that the purchase orders and related documents regarding the order are received
- Assist canvassers on resolving logistics-related issues
- Compliance on the monitoring files related to buying/ canvassing
STRATEGIC PLANNING
- Understanding the nature of import logistics
- Taking part on special projects and business improvement initiatives for the team
- Strategic Planning and Assessment of the Delivery process
ORGANIZATIONAL LEADERSHIP
- Develop, streamline, and manage the policies, procedures, standards, and strategies in order to ensure process transparency, fairness, impartiality, and confidentiality
- Ensure team projects and deliverables are completed on time
- Provide assistance to inquiries, complaints, and requests regarding to import activities
- Plan, organize, direct, manage, and evaluate the import logistics activities of the team being handled
- Construct strategies and initiatives that are aligned with the overall direction of the department for the team being handled
- Supports and explains reasoning for decisions when appropriate
- Sets clear work unit policies and procedures
- Manages workflow and adjust when necessary
- Perform and/or direct day to day administrative tasks
- Maintain current technical skills and apply new knowledge to management tasks for the improvement of purchasing activities
PERSONNEL MANAGEMENT
- Coach and mentor employees and ensure that they achieve their KPAs, KPIs and development plans.
- Lead and inspire a team of professionals within the logistics function
- Foster a collaborative and results-oriented team culture
- Ensure that the team observes the HR policies in their daily activities
- Provides regular performance feedback, develops subordinates skills, and encourages growth
PAYMENTS
- Assist on the follow up of payments-related documents
- Assist on resolving payments-related issues and concerns
- Compliance on the monitoring files related to logistics
- To be able to maintain a healthy list of service providers to the group needs
- Secure accreditation requirements from new vendors and endorse the same to the accreditation committee
- Evaluates service providers for the purpose of determining their capability to serve the requirements
- Prepare reports such as cost analysis, item status and monitoring, and others relevant to SCM initiatives for presentation to management
- Ensure proper transmittal of documents
- Coordinate meetings with suppliers
- Keeping files and records for the purpose of ensuring the availability of documentation and compliance with established policies and regulatory guidelines
- Assist SCM Manager in preparing reports such as delivery status and monitoring, and others relevant to SCM
- Encode data for reports to be used by the SCM Manager
- Ensure that purchasing processes are done legally and ethically
PURCHASE PLAN
- Coordination with the end-users regarding the schedule of requirements and identify the needed items
- Participation in the conceptualization discussion of the end-users to determine the delivery feasibility of the requirements and provide suggestions / alternatives