Senior Secretariat Assistant

Join Our Mission to Foster Prosperity in Asia

Are you ready to make a lasting impact on the future of Asia and be a catalyst for positive change? We are thrilled to offer a unique opportunity to become an important part of the prestigious Asian Development Bank (ADB). At ADB, our mission is simple yet powerful\: to alleviate poverty and promote sustainable development in the Asia-Pacific region.

Organizational Setting and Reporting Relationship

The position of Senior Secretariat Assistant is assigned in the Office of the Secretary (SEC). SEC is responsible for providing strategic and operational support to ADB, the Board of Governors, and the Board of Directors. You will be based at our Headquarters in Manila, Philippines.

You will report to the Assistant Secretary and designated International Staff.

Your Role

As Senior Secretariat Assistant, you will provide operational and administrative support for various activities related to SEC's front office and the Information Access Unit's circulation team, and other administrative functions

You will:

• Review and validate documents to ensure that they meet ADB requirements and standards.


• Assist in the coordination and implementation of Board programs.


• Provide assessments and inputs toward improvements in internal business processes and workflows.


• Contribute to the planning of staff and team development initiatives.


• Conduct preliminary review and ensures that all documents for supervisor are accurate and prepared in compliance with ADB's Handbook of Style and Usage.


• Provide administrative support to Board Committee meetings.


• Support SEC's knowledge management activities, and other projects and initiatives.


• Provide support to day-to-day activities of SEC such as leave management, back-up support for other front office staff, and monitoring and improvement of SEC's document library.


• Provide support to the management of events, including the Annual Meeting of the Board of Governors.


• Perform other duties as may be assigned, including providing support to designated IS, and tasks reflected in the incumbent's workplan.

You will need:

• Bachelor's degree preferably in Business Administration, Economics, Finance, Communications, or related fields.


• At least 5 years of relevant professional experience.


• Excellent proofreading skills with a strong focus on accuracy and detail.


• Good research and data analysis skills.


• Demonstrated client orientation; sensitized to working in a diverse and multicultural environment.


• Ability to interface effectively and diplomatically with clients and other departments.


• Proficient in standard software programs used in multilateral organizations and developing web-based material.


• Work collaboratively within teams as a constructive team member.


• Please refer to the link for ADB Competency Framework for Administrative Staff Level 5.

Benefits

ADB offers competitive compensation and a comprehensive benefits package. The salary will be based on ADB's standards and comparator markets, taking into account your qualifications and experience.

• Paid leave (including parental)


• Medical and health benefits


• Life and other insurance plans


• Staff development


• Retirement plan

Additional Information

ADB will be rolling-out a new job grading structure on 1 January 2025, which may result in a change of the position grade and title with no change in the terms of reference. By proceeding with your application, you acknowledge and accept the possibility of such changes resulting from the new job grading structure.

About Us

Asian Development Bank (ADB) is an international development finance institution headquartered in Manila, Philippines and is composed of 69 members, 49 of which are from the Asia and Pacific region. ADB is committed to achieving a prosperous, inclusive, resilient, and sustainable Asia and the Pacific, while sustaining its efforts to eradicate extreme poverty. ADB combines finance, knowledge, and partnerships to fulfill its expanded vision under its Strategy 2030.

ADB only hires nationals of its 69 members.

To view ADB Organizational Chart, please click here.

ADB seeks to ensure that everyone is treated with respect and given equal opportunities to work in an inclusive environment. ADB encourages all qualified candidates to apply regardless of their racial, ethnic, religious and cultural background, gender, sexual orientation or disabilities. Women are highly encouraged to apply.

Visit ADB Careers FAQ for more information.