· Review all documents for payment for
appropriate supporting documentation and approval prior to payment.
· Post vouchers, print posted vouchers,
and BIR 2307 (if any) for approval depending on the assigned accounts.
· Ensure AP process complies with
company policies and procedures.
· Assist in the management and retention
of all AP files.
· Update
Statement of Accounts of accounts assigned.
· Clean up of
accounts assigned.
· Close advances
valid for closure.
· Send reminders
for ATDs for those team members non-official and excess duty phone usage.
· Monthly
submission of Employee Authority To Deduct to Payroll.
· Process the following transactions,
which are assigned for payment in compliance with the Company’s policies and procedures, accounting standards,
industry practices, governing laws and regulations, and statutory requirements:
- Smart, Globe, Innove, Bayantel, and Internet Lines.
- Brokerage Charges, Bureau of Customs and Freight
Charges (Gaming, Project and other
department)
- Wardrobe Related Request– Solaire Employees Uniform
- Aviation with coordination with ICTSI Aviation and
FAMI
- Transactions related to VERTIS NORTH, CRUISE, and
Construction (New Build and A&A)
- Fuel Related
- IT Transactions (CAPEX and OPEX)
- Clinic and Covid related transactions (SSMC, St.
Luke’s, San Juan De Dios, IOS)
- Statutory transactions (BIR, SSS, PHILHEALTH and
PAG-IBIG) including the BPO (third party payroll)
- PAGCOR payments
- Vehicle/transpo related transactions (Transwealth
Parking, Transwealth Fleet, Petron, BHP1)
- Handle all employee-related claims and payments, all
PCFs and all RCFs, corporate credit card payments, expats’ apartment lease
payments
- Boutique Purchase order invoices and RFPs for
consignments, legal, consultancy and subscriptions.
- Legal, HR Consultancy, Recruitment, Trainings, local
government work and health compliances and various data, online and newspaper
subscriptions transactions.
- RFPs for Trust Fees and Audit Fees
- Other transactions, which may be assigned
· Monitor and
File Tax Sign Off Form
· Communicate to
the vendor for their concern in the status of the invoice.
· Assist in
posting of Gaming Transactions.
· Assist and coordinate
with GL regarding reporting for Input Vat reconciliation for and information
required for PEZA and BIR requirements on importation.
· Assist Project
Team in monitoring their freight charges related to importation item and other
concerns.
· Prepare SMART and
other accrual files.
· Handle vendor
calls and inquiries.
· Prepare fuel
monthly consumption report requested by Accounts Receivable for billing
purposes.
· Back-up on
CAPEX and UTILITIES reporting
· Report fuel
consumption to end-users with assigned vehicles.
· Ensure ATDs
are reported to HR for those assignees exceeding their monthly fuel limit
consumption.
· Get an update
from Transportation and HR for vehicle assignments for correct charging.
· Check daily
the interface instance from ARIBA to PeopleSoft.
· Coordinate
with IT for interface issues.
· Provide a report
for Related Party Transactions
· Provide a report
for Expat’s usage of home leave and other allowances.
· Make inquiries of vendors to resolve invoicing issues.
· Read, interpret and analyze contracts as needed.
· Transmit
approved vouchers to Finance Director and Treasury.
· Request CAPEX
Code creation and Asset Tagging as necessary.
· Bachelor’s degree in
Accounting or Finance (preferred, not required)
· New Board passer for
CPA is encouraged
· Effective and
excellent communication skills are required.
· Ability to coordinate
with vendors and suppliers for reconciliation of accounts.
· Keen to details.
· Ability to maintain
confidential information.
· High degree of
accuracy in matching, reviewing, and recording of documents.
· Ability to prioritize
and organize multiple tasks.
· Proficient in MS
Office (Excel, Word, and Outlook).
· Ability to
address/resolve problems logically and timely.
· Ability to organize
and sort files.
· Ability to prepare
accurate and complete reports on relevant payment status.