Accounts Payable Assistant

Pave the Way for Excellence in Accounts Payable Management

Rev up your career in the automotive industry without leaving your home base. This is your chance to fine-tune your skills, power through global financial operations, and steer your career toward new horizons. Take the driver’s seat in a role that offers international exposure and leaves a lasting mark in the fast lane of success. In this role, you’ll gain international exposure, make your mark in the field, and leave a lasting legacy—all while enjoying the stability and comfort of a work setup that fits your lifestyle.

Job Description

As an Accounts Payable Assistant, you will ensure the seamless processing of invoices and payments while maintaining compliance and accuracy. This role requires attention to detail and effective collaboration with teams to uphold the company’s high standards in financial operations.

Job Overview

• Match invoices with purchase order numbers and delivery dockets, ensuring dockets are signed and match the corresponding invoices before processing.
  
• Scan, save, and link all related documents to transactions in Pronto and Xero.
  
• Process all Colortec purchase orders, including goods receipts and invoices, ensuring alignment with delivery dockets and invoices.
  
• Manage email inbox tasks, including checking, saving, forwarding, and taking appropriate action.
  
• Ensure invoices with payment terms under 30 days are forwarded to the accounts payable officer for timely processing.
  
• Review and verify invoices for accuracy, completeness, and compliance with company policies and procedures.
  
• Communicate with Purchasing and Accounts Payable Officers to resolve invoice or delivery docket discrepancies.
  
• Enter invoices and credit notes into Pronto and Xero with accurate general ledger coding.
  
• Verify freight invoices against supplied rates and obtain approval for payment from the appropriate personnel.
  
• Complete credit applications and liaise with suppliers as needed.
  

Month-End Closing and Reporting

• Reconcile creditors’ statements or invoices in Pronto and Xero with the related Aged Trial Balance in Excel, and submit reconciliations to the Accounts Payable Officer.
  
• Perform housekeeping tasks for month-end open purchase orders.
  
• Reconcile intercompany purchases made by Colortec or HPS from Concept Paints.
  
• Reconcile bank accounts in Xero.
  

Process Improvement

• Identify and recommend areas for improvement in the accounts payable process.
  

Corporate Responsibilities

• Maintain a broad awareness of the company’s work, activities, and external environment.
  
• Collaborate with team members to achieve the company’s strategic and operational objectives.
  
• Participate in company and team planning initiatives and performance development activities.
  
• Comply with company policies, procedures, and workplace health and safety regulations.
  
• Ensure the health and safety of self and others by following safety policies.
  
• Provide reports as needed.
  
• Perform other duties as assigned, within the scope of the role.
  

Requirements

The Qualifications We Seek

• Demonstrating exceptional attention to detail in all tasks.
  
• Processing supplier invoices promptly and efficiently.
  
• Acquiring and retaining knowledge of processes required in Pronto, reporting software, Xero, and Excel.
  
• Ensuring accuracy in processing supplier invoices, including proper general ledger coding.
  
• Adhering to workplace health and safety (WH&S) policies and procedures.
  
• Contributing positively to team dynamics and collaboration.
  
• Maintaining high levels of attendance and reliability.
  

Benefits

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
  
• Competitive Salary Package
  
• Permanent WFH arrangement or Onsite
  
• Prime office location in Pasig/Cebu/Pampanga (Conveniently accessible by PUVs, with nearby restaurants and banks)
  
• Day shift schedule
  
• Fixed weekends off
  
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
  
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
  
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
  
• Unlimited opportunities for employee referral incentives across the organization
  
• Standard government and Emapta benefits
  
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
  
• Fun engagement activities for employees
  
• Mentorship and exposure to global leaders and teams
  
• Career growth opportunities
  
• Diverse and supportive work environment
  

About the Client: Driving Innovation in Automotive Paints

Our client, Concept Paints, is a leading Australian family-owned company specializing in automotive, industrial, and ancillary paint products. Based in Sydney, they pride themselves on delivering top-notch products and customer service while continuously innovating to meet diverse customer needs.

Welcome to Emapta Philippines!

Discover a world of possibilities where your career takes flight in stability and growth. Join a team that thrives on camaraderie, supports excellence, and recognizes your contributions with competitive compensation. Experience a positive work culture that fosters collaboration, innovation, and personal development.

With a wide roster of international clients and a proven track record of success, Emapta provides a stable foundation for your career. Join us and work with passionate professionals creating a meaningful impact through premium global opportunities. Apply now and shape your brighter future with Emapta.

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