Admin Assistant

Be the Backbone of a Thriving Property and Mortgage Team!

Lay the groundwork for a stellar career in the property and mortgage industry. Handle key roles like drafting agreements, crunching numbers, and coordinating with stakeholders to close the deal. With every task, you’ll be building a solid framework for success while staying rooted in your home office—no relocation required!

Job Description

As an Admin Assistant, you’ll provide vital administrative and property-focused support to ensure smooth operations and seamless client service. From preparing agreements to managing social media content, your expertise will help drive success in property and finance.

Job Overview

Your Daily Tasks

Buyers Agency

Admin-Focused:

• Prepare Buyer’s Agency Agreements for new clients to sign.
  
• Maintain regular communication with stakeholders, providing updates at various stages of the purchase process.
  

Property-Focused (Training Provided):

• Generate property reports using tools like Price Finder and RP Data.
  
• Prepare cashflow spreadsheets for property analysis.
  
• Conduct internet research and initial due diligence on requested properties.
  
• Draft property-related emails for clients and real estate agents.
  
• Share property photos, videos, summaries, reports, and cashflow spreadsheets with clients.
  
• Collate contracts of sale, rental appraisal letters, and submit them to the Finance team for loan processing.
  

Administrative Tasks

• Manage directors' and senior team members’ diaries, including booking appointments, sending Zoom links, and liaising with clients via email.
  
• Oversee Facebook group management by creating events and responding to group members.
  
• Organize and manage documents and emails effectively.
  
• Create, update, and maintain social media content.
  
• Coordinate and execute ad-hoc projects based on the evolving needs of the business.
  

Requirements

The Qualifications We Seek

• Exceptional English communication skills, both written and verbal, with a professional speaking voice.
  
• Excellent telephone etiquette and the ability to manage competing priorities effectively.
  
• Meticulous attention to detail.
  
• Capability to work efficiently under pressure.
  
• Proficiency in creating and analyzing reports.
  
• Experience collaborating with busy entrepreneurs.
  
• Intermediate skills in Excel and Google Docs.
  
• Strong organizational, project management, and problem-solving abilities.
  
• Exceptional multi-tasking skills.
  
• High levels of integrity and professionalism.
  
• Flexible attitude, with an understanding that the role will evolve as the business grows.
  
• A team player who enjoys supporting and helping others.
  
• Self-motivated and capable of thriving in a fast-paced, dynamic business environment.
  
• A quick learner with an eagerness to learn new tools and techniques.
  
• Desire to contribute to a growing, ambitious, and energetic team with a positive culture.
  
• Proven experience performing executive assistant or virtual assistant duties.
  

Benefits

Exciting Perks Await!

• Day 1 HMO coverage with free dependent
  
• Competitive Salary Package
  
• Permanent WFH arrangement
  
• Day shift schedule
  
• Fixed weekends off
  
• Emapta Anywhere internet allowance
  
• Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
  
• Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
  
• Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
  
• Unlimited opportunities for employee referral incentives across the organization
  
• Standard government and Emapta benefits
  
• Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
  
• Fun engagement activities for employees
  
• Mentorship and exposure to global leaders and teams
  
• Career growth opportunities
  
• Diverse and supportive work environment
  

About the Client: Guiding Australian Professionals to Real Estate Success

Our client is a leading property and finance consultancy providing tailored strategies for home buyers, property investors, and expats across Australia. Combining expertise in property search and lending arrangements, our client helps individuals achieve financial success and long-term real estate goals with a step-by-step, results-driven approach.

Welcome to Emapta Philippines!

Discover a world of possibilities where your career takes flight in stability and growth. At Emapta, we foster camaraderie, collaboration, and innovation, offering competitive compensation and a supportive environment for personal and professional development.

With premium global opportunities, you’ll thrive in a team passionate about making meaningful impacts. Apply now and build a brighter future with us.

#EmaptaExperience