Support: Manage calendar,
schedule meetings, appointments, and conferences while ensuring effective
prioritization of tasks.
Communication
Management: Handle
phone calls, emails, and correspondence, ensuring timely and accurate
responses.
Travel
Coordination: Organize
travel logistics, including flight arrangements, hotel bookings,
itineraries, and any related needs.
Document
Preparation: Draft,
proofread, and edit communications, presentations, reports, and other
executive documents. Ensure that all materials are high quality and in
line with the preferences.
Meeting
Coordination: Organize
and prepare for board meetings, executive team meetings, and other key
discussions, including agendas, meeting notes, and follow-up actions.
Confidentiality
Management: Handle
confidential information with the highest level of discretion, ensuring
sensitive matters remain secure.
Event
Planning: Assist
in organizing events, including corporate meetings, conferences, or
special functions, ensuring all logistical details are handled.
Task
and Project Management: Assist the executives and manager in
managing both short-term and long-term projects, ensuring deadlines are
met and priorities are clearly outlined.
Other
Ad Hoc Tasks: Support
other departments with administrative tasks when required.
Qualifications:
Education: Bachelor’s degree or
equivalent experience required; advanced degree a plus.
Experience: Minimum of 3-5 years
of experience as an administrative assistant
Technical
Skills: Proficiency
in Google Suite and familiarity with project management software (e.g.,
Asana, Trello, or similar).
Communication: Exceptional written
and verbal communication skills, with the ability to articulate ideas
clearly and professionally.
Organizational
Skills: Strong
organizational and multitasking skills with the ability to manage
competing priorities in a fast-paced environment.
Time
Management: Excellent
time management skills, with the ability to anticipate needs and manage
the manager’s schedule effectively.
Problem
Solving: Strong
ability to think critically, troubleshoot issues, and handle unexpected
challenges with grace and efficiency.
Discretion
and Confidentiality: A high level of integrity,
professionalism, and discretion, especially in handling confidential and
sensitive information.
Personal
Attributes: Self-motivated,
proactive, adaptable, and able to work independently or as part of a team.
Preferred Skills:
Strong
attention to detail and a high degree of accuracy in all tasks.
Experience
with office management software or tools (e.g., Google Workspace, Slack,
Jira
Ability
to work under pressure and manage shifting priorities with a positive
attitude.
Apply For This Job
If you would like to apply for this position, please fill in the information below and submit it to us for consideration.