Billing Officer

The Billings Officer is responsible for providing support to the Finance department by maintaining order and transparency on all billing activities by undertaking data entry, reconciliation, production, and document control of invoices.

Your duties and responsibilities:

• Daily staff timesheets (dockets) are updated, processed, collated and matched, data accuracy checks occur and all dockets are received within deadlines


• Invoices are generated to match dockets (times/travel)


• Missing dockets are investigated and sourced from internal staff


• Weekly and monthly invoices are uploaded to the client portals and/or emailed to clients along with supporting documentation


• Ensuring weekly deadlines for docket entry are met, and actioned with minimal errors leading to correct payroll and invoicing


• Ensuring EOM deadlines are met - all works are invoiced for the month


• All Record keeping, document controls, and system records are entered and maintained within Evolution processes and record keeping practices, ensuring high quality records are occurring.


• Client reports/invoice portals are maintained, any errors are identified, investigated and fixed.


• Client Files in Pronto/Manstat are created correctly.


• Follow policies and procedures to maintain accounting controls, and best accounting practices and legal requirements are complied with.


• Correct database usage occurs (including Manstat), ensuring financial information is secured and information is kept confidential.

• Industry Experience: Previous experience in a similar role (i.e., accounts payables, billings, receivables, etc.


• Attention to Detail: Meticulous attention to detail to ensure accuracy and completeness of statements and other documents


• Effective Communication: Excellent interpersonal and communication skills to interact with customers and address their queries professionally.


• Collaborative Team Player: Proven ability to collaborate with cross-functional teams.


• Analytical Skills: Strong analytical abilities to review and assess invoices, statements, and documents.


• Problem-Solving: A proactive approach to identifying and resolving billing-related challenges.

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Social Media Content Creator

To achieve growth and increase revenue by successfully designing and implementing strategic sales and marketing plans that will expand the company’s customer base and ensure its strong presence.

Your duties and responsibilities:

• Increase sales attainment by aiding senior managers in designing strategic sales plans to ensure attainment of revenue target.


• Run monthly sales review to analyse data, generate ideas for improvements, and curate new strategies to increase sales revenue.


• Ensure that the client presentation deck is regularly updates to ensure all information provided are accurate, timely, and aligned with the organization’s overall profile and offered services


• Prepare client presentation showcasing in depth knowledge and understanding of the services offered by the company to gain new clients.


• Ensure open communication between incoming/active clients and the organisation to continuously support their needs from contract completion to post sales inquiries and concerns


• Conduct monthly/quarterly client satisfaction survey to gather data, satisfaction rating, and feedback that can be useful in improving the organisation’s services and maintain a healthy number of clients.


• Ensure website is updated and optimise to attract more visitors and allow it to be easily found by the target audience and prospects when searching online


• Establish a strong and attractive branding in all social media platforms as well as in the company’s website


• Strategically curate contents to publish on the website as well as across all social media platforms that will continue to attract prospects therefore increasing followers, reach, engagement, and site visit


• Continuously develop ideas for creating marketing campaigns – outbound email campaigns and outbound calls to increase qualified and confirmed leads that can be converted to sales.


• Collate and analyse all data gathered from the different online platforms used to determine success in the traffic rates, conversion rates as well as campaign results and use outcome to decide on the next marketing strategy to continue improving company numbers month on month.

Qualifications:

• Bachelor’s degree in Marketing, Commerce or any similar field


• With minimum 3 to 4 years of working experience as a Social Media Marketing Assistant or related field.


• Experience in creating social media content and adept in writing short copy with in-depth understanding of SEO best practices.


• Knowledgeable in CRM platforms (Hubspot) and paid social media advertising (LinkedIn, Facebook, Instagram and Twitter).


• Proven experience in graphic design (Canva) and photo editing (Adobe PhotoShop and Lightroom). *Video editing (Movavi or others) skills highly regarded.


• Ability to work efficiently without compromising quality or accuracy.


• Excellent research, organisational, and time management skills.


• Strong listening and communication skills.


• Eager to learn and willing to be trained.