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Executive Assistant

Emapta
Full-time
On-site
Philippines, Philippines, Philippines

Behind Every Breakthrough, There’s You

Keep the gears of digital transformation spinning effortlessly! Join a team revolutionizing industries with no-code tools, where your skills ensure smooth operations and big results. This role lets you gain international exposure, solve meaningful challenges, and redefine efficiency—all without leaving the comfort of your home. Be the linchpin of impactful change!

Job Description

As an Executive Assistant, you’ll be the driving force behind seamless operations. From managing the CEO’s schedule and correspondence to providing comprehensive administrative and project support, you’ll ensure everything runs like clockwork while contributing to process improvements and impactful initiatives.

The Role at a Glance
Employment Type: Full-Time
Shift: Day Shift (Monday to Friday, 7 AM - 4 PM)
Work Setup: Permanent WFH
Perks: Day 1 HMO, Above-market salary, Global exposure, Day Shift, Weekends Off

Your Role in the Grand Design

CEO Assistance

  • Manage the CEO’s inbox and calendar, organize emails, prioritize tasks, and coordinate schedules to align with key objectives.
  • Draft, finalize, and oversee administrative correspondence, ensuring accuracy and compliance with standards. Respond on the CEO’s behalf when appropriate and facilitate team communication.
  • Provide operational support, evaluate requirements, coordinate assignments, assist with HR tasks, support special projects, and suggest process improvements.
  • Interface with external suppliers and partners while managing financial operations, including processing expenditures, maintaining payment records, and compiling data for budget documentation.

Business Administration Support

  • Monitor project timelines, track deadlines, and ensure timely deliverables.
  • Support the preparation and implementation of internal policies and procedures. Assist with event planning, team meetings, and documenting systems, policies, and processes.
  • Respond to customer inquiries and partner concerns promptly and professionally, ensuring effective resolutions and maintaining strong partnerships.
  • Assist in writing marketing materials, conducting research, gathering data for leads, and supporting client proposals, tenders, and contract management.
  • Help draft or review simple contracts and coordinate with external lawyers when necessary.

Administrative Tasks

  • Maintain efficient electronic filing systems and ensure database updates for easy access and organization.
  • Conduct research to support operations, customer inquiries, and project requirements.
  • Handle additional responsibilities as assigned to support overall operations and contribute to team objectives.

Requirements

What It Takes to Shine

Education

  • Bachelor’s degree or equivalent college-level qualification.

Experience

  • At least 3 years of experience as an Executive Assistant or in a similar administrative role, preferably in a fast-paced, technology-driven environment.
  • Experience working with the founder of a small business or technology company is preferred but not mandatory.

Languages

  • Native-level fluency in English, with exceptional written and verbal communication skills to convey information clearly and professionally.

Knowledge and Competencies

  • Proficient in general office support and operational areas.
  • Strong knowledge of PC software such as Microsoft Office and Google Suite.
  • Adept at navigating complex computer systems; computer literacy is critical to success in this role.

Required Skills

  • Self-motivated and proactive, with the ability to identify, initiate, and manage tasks independently.
  • Personable, tactful, and diplomatic, with assertiveness when required.
  • Highly organized, detail-oriented, and skilled in time management and multitasking.
  • Focused and efficient in delivering administrative support.
  • Flexible and adaptable, with a willingness to learn, handle pressure, and meet deadlines.
  • Analytical, with strong attention to detail.
  • Discreet and trustworthy, capable of maintaining confidentiality and inspiring trust.
  • Effective team player, able to work collaboratively and independently in dynamic work environments.

Benefits

Rewards Beyond the Paycheck

  • Day 1 HMO coverage with free dependent
  • Competitive Salary Package
  • Permanent WFH arrangement
  • Day shift schedule
  • Fixed weekends off
  • Unlimited upskilling through Emapta Academy courses (Want to know more? Visit https://bit.ly/EmaptaTrainingCalendar)
  • Free 24/7 access to our office gyms (Ortigas and Makati) with a free physical fitness trainer!
  • Exclusive Emapta Lifestyle perks (hotel and restaurant discounts, and more!)
  • Unlimited opportunities for employee referral incentives across the organization
  • Standard government and Emapta benefits
  • Total of 20 annual leaves to be used on your own discretion (including 5 credits convertible to cash)
  • Fun engagement activities for employees
  • Mentorship and exposure to global leaders and teams
  • Career growth opportunities
  • Diverse and supportive work environment

About Our Client: Code Less, Impact More

Digital Experience Labs stands at the forefront of digital automation and software development, leveraging advanced no-code tools to drive impactful change across industries. Known for their expertise in process automation, platform integration, and web application development, they deliver scalable, efficient, and user-focused solutions. By empowering businesses to innovate and build faster without compromising quality, Digital Experience Labs has become a trusted partner for companies in insurance, legal, and startup sectors, helping them achieve their digital transformation goals with unmatched precision and efficiency.

Your Future Starts Here

Welcome to Emapta Philippines!

Discover stability, growth, and camaraderie in a workplace where you’re recognized for your contributions. With competitive compensation, endless learning opportunities, and a supportive culture, we empower you to soar to new heights.

Join Emapta today and transform your career with global opportunities, all while making a meaningful impact. Your better future begins now.

#EmaptaExperience