Executive Assistant

Job Position: Executive Assistant
Location: Remote (Ability to work within specified time zones as needed)
Work Schedule: Flexible based on executive needs, typically Monday to Friday.

Company Overview:

Sagan is an exclusive membership community for top executives, founders, and CEOs seeking to hire and maximize the impact of international talent. We bridge the gap between global talent and US-based businesses, connecting candidates from vibrant regions like Latin America, the Philippines, India, Pakistan, Bangladesh, and Africa with leading American companies. Discover a world of career possibilities with Sagan.

Position Overview:

The Executive Assistant plays a pivotal role in providing high-level administrative support to executives within our organization. This position ensures seamless operations of the executive office, optimizing productivity and efficiency.

Key Responsibilities:

1. Calendar Management: Efficiently manage and optimize executives calendars, coordinating internal and external meetings across multiple time zones.

2. Email Mastery: Maintain organized email inboxes, prioritizing correspondence and drafting responses on behalf of executives.

3. Travel Coordination: Arrange comprehensive travel itineraries including flights, accommodations, and logistics for professional engagements and personal travel.

4. Communication Liaison: Act as a primary point of contact, interfacing with internal and external stakeholders with professionalism and clarity.

5. Task Management: Proactively handle tasks and deadlines, ensuring all commitments are met with attention to detail and timeliness.

6. Process Improvement: Develop and implement operational processes and standard operating procedures (SOPs) to enhance efficiency and workflow.

Qualifications:

• Exceptional organizational skills with a keen attention to detail.
• Strong written and verbal communication skills in English.
• Proficiency in productivity tools and platforms such as Google Suite, Microsoft Office, Notion, and other task management software.
• Proactive and self-motivated with the ability to anticipate needs and take initiative.
• Previous experience in executive support roles is advantageous.

Preferences:

• Energetic and Positive Personality: Bring a positive and engaging attitude to balance out the COO's more direct style.
• Adaptability and Initiative: Thrive in an environment where projects may not have clear instructions, and be eager to jump in and find solutions.
• Tech-Savvy: Comfortable learning and teaching new software platforms to improve organizational systems.