Philippines
Calendar Management:
Coordinate and manage the executive's schedule, including appointments, meetings, and travel arrangements.
Ensure the executive's priorities align with the business's strategic goals and objectives.
Continuously assess and adjust the calendar to reflect changing business priorities, ensuring optimal time allocation for high-impact activities.
Prioritize and resolve scheduling conflicts with diplomacy and professionalism.
Communication:
Act as the first point of contact for the executive team, managing phone calls, emails, and correspondence.
Draft, proofread, and edit documents, presentations, and reports.
Meeting Coordination:
Organize and prepare materials for meetings, including agendas, presentations, and minutes.
Attend meetings, take detailed notes, and follow up on action items.
Travel Arrangements:
Plan and coordinate domestic and international travel, including flights, accommodations, and itineraries.
Prepare travel expense reports and ensure timely reimbursement.
Administrative Support:
Handle confidential information with discretion and integrity.
Maintain organized filing systems, both electronic and physical.
Assist with special projects and events as needed.
Stakeholder Relations:
Build and maintain positive relationships with internal and external stakeholders.
Manage and coordinate communication between the executive team and clients, partners, and staff.
Education: Bachelor’s degree in Business Administration, Communications, or a related field preferred.
Experience: Minimum of 5 years of experience as an Executive Assistant or in a similar role supporting senior executives.
Skills:
Exceptional organizational and time-management skills.
Strong written and verbal communication abilities.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and other relevant software.
Ability to work independently and handle multiple tasks simultaneously.
High level of professionalism, discretion, and confidentiality.
Excellent interpersonal skills and the ability to build relationships with stakeholders.
If you would like to apply for this position, please fill in the information below and submit it to us for consideration.