Executive Assistant (on site)

Job Description

Executive Assistant

Location:

Philippines (amenable to report to work in Makati and Alabang offices)

About the Company:

Groworx is a fast-growing innovator with the mission of empowering global workforces to provide outstanding Health Care.

We are a global firm specializing in International Manpower, Training and Outsourcing solutions for the best healthcare organizations in the world.

Groworx in now is the largest provider of international nurses and care workers to Australia, with a vision to be the leading workforce provider of healthcare workers in major economies around the world.

We are building a movement of worldwide Healthcare workers to improve the standard of care in developed economies. Groworx empowers international workers to manage their global careers and provide a better life in the economies in which they come from.

Groworx is committed to creating an equitable and safe global workplace. As an equal opportunity employer, we do not discriminate on the basis of race, religion, colour, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

Opportunities for short term internal travel open to interested and high performing candidates.

Benefits:

Groworx is a modern company, with modern collaboration tools and practices. This role will have a WFH set-up providing flexibility for an independent self-starter to excel. We pay a competitive salary base plus allowances and performance bonus plans.

To help develop the individual, we have developed the 4Poles (4P) benefits program. Representing the 4 poles of a compass, this program recognizes the multiple aspects that guide and direct our lives as we find the True North of what it means to live a good life.

Each program seeks to provide opportunities for deep development across the 4 dimensions of Enrich Myself and My Family; Enhance My Client; Build my Company; and Better Humanity.

The role:

You will manage mostly the administrative side for the CEO such as creating reports, organizing travel and accommodation, taking minutes, and other business-related tasks. To do this role properly you should have a detailed understanding of Groworx’ global business, be extremely fast at solving problems and have a solid experience as an executive or administrative assistant of a Chief Executive in the past.

As as Executive Assistant, you are expected to have the same passion and follow the pace of our Global CEO. Focus and resilience will be your tools to be able to deliver exemplary performance in assisting the Chief Executive.

Job Responsibilities:

• Manage CEO Diary- primarily important events or external meetings


• Manage key meeting cycles. e.g. Project Showcases, Monthly Management Meetings etc


• Manage Town Hall logistics and creation of the monthly presentation


• Manage Board meeting schedule including reports and Minutes of the Meeting


• Collate Corporate and Management reports from Managers to ensure timely delivery


• Manage, coordinate, and arrange senior executives’ travel and travel-related activities, including hotel booking, transportation, and meal coordination


• Process Expense claims in Xero from receipts


• Taking dictation and minutes and writing them up subsequently


• Maintaining the Notion pages, Dropbox folders, Airtable, Calendly, Dext, manual filing and database system, and look for ways to improve current systems


• Coordinate with the PR & Marketing Team


• Liaise and assist the CEO during vlogs, podcasts, contents, events and speaking engagements


• Provide general administrative support including small procurements for the the CEO’s office


• Manage travel arrangements of the CEO

Job Requirements:

• Proven experience as an executive assistant or other relevant administrative support experience.


• Comfortable with technology and embraces fast-paced global set-up


• Ability to organize different priorities with different level of urgency


• Must be able to meet deadlines in a fast-paced environment.


• Good command of English (written and oral)


• Strong problem-solving skills including creativity in giving solutions


• Bachelor’s Degree preferably in Business or Office Administration