The Personal Assistant to General Manager will be responsible for enhancing the executive's effectiveness by providing information and support to the General Manager.
Minimum experience 4-5 years working in a fast-paced executive administrative and operational environment.
Fluent in English (Speaking, Writing, and Reading).
Main Duties and Responsibilities
- Liaise between General Manager and various departments to facilitate smooth daily operations
- Ensuring all operations are carried on in an appropriate, cost-effective way
- Improving operational management systems, processes and best practices
- Perform quality controls and monitor production KPIs
- Conserve General Managers time by reading, researching, and routing correspondence; drafting documents, reports, presentations and correspondence for review and/or signature from dictation, handwritten notes, and conversation
- Research, prioritise, and follow up on incoming issues and concerns addressed to General Manager, including those of a sensitive or confidential nature. Determines appropriate course of action, referral, or responds
- Able to work independently on projects, from conception to completion. Must be able to work under pressure at times to handle a wide variety of activities and confidential matters
- Maintain an updated and accurate calendar as well as schedules appointments and office meetings as requested
- Maintain company confidence and protects operations by keeping information confidential
- Work closely and effectively with the director keeping him well informed of upcoming commitments, responsibilities and deadlines, following up appropriately
- Maintain an extensive filing system for correspondence, business matters, personal matters, and other related data
- Facilitate management meetings by planning agendas, developing and distributing; presentations and reports, and capturing meeting minutes and follow-up action plans
- Perform other related duties as assigned
Reporting to
To the General Manager
Experience Required
- Operational Management
- Minimum experience: 4-5 years working in a fast-paced executive administrative environment
- Minimum Educational Level Required: Bachelor's Degree
- Minimum Career Level Required: Experienced (Manager)
- Languages Required: Fluent in English (Speaking, Writing and Reading)
Other Requirements
- Bachelors or masters degree in business administration or equivalent
- Excellent communication skills, good judgment ability and multi-tasking skills
- Work independently, act with appropriate urgency, initiative
- Ability to accommodate working styles and perspectives of diverse individuals
- Maintaining utmost confidentiality with sensitive and personal information ability to prioritize own work and resources to complete projects on time and solve routine problems effectively