We are looking for a highly organized and proactive EA to the Sales Director to support our Sales and Recruitment teams. This role requires a strong attention to detail and excellent communication skills, as you will be responsible for ensuring smooth communication between our clients and candidates, assisting with client relationships, and managing key administrative tasks. This is a fantastic opportunity to join a fast-growing virtual staffing company where you can make an impact by streamlining our processes and supporting the growth of both teams.
Responsibilities:
- Master Sheet and CRM Management
- Update the master sheet daily with the status of clients, candidate endorsements, and other pertinent information.
- Candidate Profile Review
- Review candidate profiles and other documentation to ensure all requirements are met before endorsement to the client.
- Client Follow-Up
- Regularly follow up with clients on the status of job requirements, decision timelines, and updates after endorsement or interviews.
- Candidate Communication and Follow-Up
- Act as the point of contact for candidates, providing updates, and following up as needed throughout the recruitment process.
- Assessment Facilitation
- Coordinate assessments provided by clients for candidates, ensuring that instructions are clear and candidates are following them correctly.
- Interview Preparation for Candidates
- Conduct preparation calls for candidates, ensuring audio, video, virtual background, lighting, and internet stability are in place before the interview.
- Review candidate presentation materials to ensure they align with client expectations.
- Job Requirement Analysis
- Analyze job requirements and proactively ask clarifying questions from clients to ensure all candidate endorsements meet the job specifications.
- Relationship Building
- Engage with potential clients, fostering positive relationships and maintaining professional communication.
- Presentation and Marketing Materials
- Create professional video presentations, graphics, and PowerPoint presentations for candidate profiles, ensuring quality and alignment with client expectations.
Qualifications:
- Experience: At least 2 years of experience in an administrative, recruitment, or sales support role, preferably within a staffing or virtual assistance environment.
- Technical Skills: Proficiency with Microsoft Office (Excel, PowerPoint) and video conferencing platforms (e.g., Zoom, Slack).
- Communication Skills: Excellent verbal and written communication skills in English.
- Detail-Oriented: Strong attention to detail, with a focus on ensuring high-quality candidate presentations and compliance with client requirements.
- Proactive Problem-Solving: Ability to anticipate client needs, ask clarifying questions, and proactively resolve issues.
- Relationship Management: Strong interpersonal skills with the ability to build and maintain relationships with clients and candidates.
- Tech-Savvy: Comfortable with using virtual tools and troubleshooting technical issues with video, audio, and connectivity as needed.
Preferred Qualifications:
- Experience with CRM Systems: Familiarity with CRM platforms (e.g. HubSpot, Zoho, Salesforce) is a plus.
- Graphic Design Skills: Basic knowledge of graphic design tools like Canva or Photoshop for creating professional visuals is advantageous.
- Recruitment Background: Experience in Recruitment, HR, or staffing is beneficial.
If you meet the qualifications above, you may send your application through:
optinizer.bamboohr.com/careers/79?source=aWQ9MjA=
Don't forget to upload your video introduction to proceed with the hiring process.