We are looking for a highly competent and organized Executive Virtual Assistant to support senior executives in a data analytics company focused on transforming complex biological data into actionable insights. This role demands meticulous attention to detail, the ability to manage multiple priorities, and a commitment to maintaining confidentiality and professionalism.
Work schedule
- 40 hours per week supporting executives in Eastern and Pacific US time zones
Responsibilities
- Coordinate and manage executive schedules, including arranging meetings, travel, and conferences to optimize time efficiency.
- Handle executive communications and manage email correspondence with discretion.
- Prepare and organize important documents and presentations for meetings and business communications.
- Act as a liaison between executives, team members, and external partners to facilitate effective communication and project progress.
- Manage special projects and follow through on executive tasks to support strategic goals.
- Address ad-hoc tasks and initiatives as required, providing flexible support to meet evolving business needs.
Qualifications
- Proven experience in an Executive Assistant role or similar, preferably within a technology or data-driven organization.
- Excellent organizational skills with the capability to multitask and prioritize effectively in a dynamic environment.
- Superior communication skills, both written and verbal.
- Proficiency in using Microsoft Office, Google Workspace, and various communication platforms like Zoom and Microsoft Teams.
- Strong attention to detail with a proactive approach to solving problems.
- Bachelor’s degree in Business Administration, Communications, or a related field is preferred.
- Bachelor’s degree in Business Administration, Communications, or a related field is advantageous.
Other requirements
Computer/laptop
Processor: Intel Core i5 or higher
RAM: 8GB or higher
Storage: 256GB SSD or higher Operating
System: Windows 10 or macOS
Display: 13-inch or larger screen size with a resolution of 1920x1080 or higher
Battery Life: Minimum of 8 hours
Internet
10 Mbps download and 5 Mbps upload
Accessories
Webcam
Noise-canceling headset with mic
Work set-up
Professional/presentable background
Quiet and distraction-free area