Fractional Bookkeeper and Executive Assistant

Client Overview:
Our client is a dynamic organization with diverse business interests across multiple sectors, including investment management, community management, and personal finance. SHV. Fund, Stakeholder Capital, and Syntaxlabs. They seek a highly organized and trustworthy individual to join their team as a Fractional Bookkeeper and Executive Assistant (EA). This role is integral to maintaining accurate financial records and supporting various operational functions.

Key Responsibilities:

1. Bookkeeping and Financial Management:
   • Manage QuickBooks Online for three different businesses, ensuring accurate and timely financial data entry and record-keeping.
     
   • Handle treasury functions, including reviewing invoices and processing payments.
     
   • Prepare monthly, quarterly, and annual financial statements and reports.
   • Assist with personal finance management, providing snapshots of accounts and performing tax loss harvesting across investment accounts.
2. Executive Assistance and Operational Support:
   • Perform ad hoc operational tasks, such as filing paperwork, completing forms, and other executive assistant duties.
     
   • Support the investment and fund management team with bookkeeping and accounting functions.
     
   • Maintain organized documentation and ensure compliance with US GAAP accounting standards.
     
   • Provide administrative support to the CEO, including managing schedules, organizing meetings, and handling correspondence.
     
3. Additional Duties:
   • Develop and implement efficient processes for managing financial records and operational tasks.
     
   • Prioritize and manage multiple projects, meeting deadlines with minimal supervision.
     
   • Collaborate with stakeholders to support various business operations and projects.
     

Ideal Candidate Profile:

• Proven experience in bookkeeping, particularly within fund and investment management settings.
  

• Strong knowledge of US GAAP accounting principles.

• Prior experience with QuickBooks Online is essential.

• Highly organized, detail-oriented, and capable of creating structure in a fast-paced environment.
  
• Ability to work most EST hours to accommodate business operations.
  
• Demonstrated trustworthiness and integrity, with a background in known corporate environments.
  
• Bonus: Experience in cryptocurrency and on-chain financial management.
  

Qualifications:

• A bachelor's degree in accounting, finance, business administration, or a related field is preferred.
  
• Minimum of 3-5 years of relevant experience in bookkeeping and executive assistance roles.
  

• Proficiency in QuickBooks Online and other financial software.

• Strong analytical and problem-solving skills.

• Excellent communication and interpersonal skills.