Home Based Executive Assistant

The DCX Client Services Home-Based Executive Assistant will be the key player in supporting the executives' day-to-day by providing executive-level administrative support and ensuring smooth operations within the organization. With a focus on multitasking and attention to detail, you will have the opportunity to work on a variety of projects and be a key member of our client's team. If you are adaptable, smart, proactive, and flexible, then this role is for you! 

REQUIRED CORE COMPETENCIES 

• Outstanding organizational and time management skills 

• Excellent attention to detail and accuracy 

• Strong interpersonal skills and ability to communicate effectively 

• A proactive approach to problem-solving with strong decision-making skills 

• Ability to maintain confidentiality of information related to the company and its employees 

WHAT YOU WILL DO 

• Calendar Management: Scheduling meetings, appointments, and travel arrangements.

• Communication Management: Handling phone calls, emails, and correspondence; prioritizing and responding on behalf of Don as needed. Sending HR Announcements, and coordinating with team members as necessary.

• Travel Arrangements: Booking flights, accommodations, and car rental; managing itineraries, managing cancellations and rescheduling and making sure we are booking with cost in mind.

• Meeting Coordination (Lunch and Learns, Town Halls, Quarterly Meetings, Daily Meetings, Weekly Devotional, L10s ): Preparing meeting materials for some meetings, taking minutes, preparing meeting agendas, making sure meetings are in proper calendars and people are well informed, and transferring information to ASANA.

• Reports: Submitting credit card activities, generating weekly labor reports, OT reports, some monthly safety reports and LMS reports.

• Document Management: Organizing and maintaining files throughout the organization

• Research: Gathering information and data as required for any topics requested by Don

• Office Management: Ordering supplies through Amazon, paying suppliers/vendors through company credit card, setting up internet, assisting in new warehouse setups. Helps with some licensing, and certifications.

• Overall Administration Assistance – Assists all departments with administrative tasks. 

Additional Responsibilities

• Project Management: Assisting with project planning, and coordination.

• Tools Management: Manages different tools like ASANA, MS Teams, Sharepoint, Learning Management Systems, Safety Systems, Canva, ChatGPT, Hubspot, LinkedIn Sales Navigator, Trumpet, etc

• Event Planning: Assists in organizing company events and off-site meetings with HR.

• Social Media / Sales & Marketing: Assists in handling social media pages and the website

• Confidential Information: Protecting sensitive information and maintaining confidentiality.

WHAT WE LOOK FOR 

• Education: Bachelor's degree in Business Administration, Communications, or a related field.  

• Experience: 1-3 years of proven experience as an Executive Assistant, Executive Assistant for a C-Suite level report, or other relevant administrative support experience. 

• Strong Organizational Skills: Ability to manage multiple tasks and prioritize effectively.

• Excellent Communication Skills: Both written and verbal, including the ability to communicate clearly, concisely and ability to comprehend questions.

• Building Relationships -   Build relationships with both internal and external clients.

• Proficiency in Technology: Familiarity with software and tools.

• Attention to Detail: Ensuring accuracy in all tasks. Making mistake is okay, but be sure to learn how to solve it right away.

• Discretion and Confidentiality: Handling sensitive information with care.

• Problem-Solving Skills: Ability to find solutions to challenges.

• Time Management: Efficiently managing workload and deadlines.

• Ready for Growth: Must be very willing to learn and expand. Being an EA is a whole learning process, you must be willing to go out of your box and take on new tasks to learn new skills and things.

WHAT WE OFFER 

• Salary Range: Php 30,000- Php 35,000  

• Job Type: Full-time 

• Work Shift: 8:00 AM - 5:00 PM CST (USA) 

• Workdays: Monday through Friday (USA) 

• Benefits of working with us:  

• Industry-leading salary packages  

• Permanent work-from-home setup  

• Company equipment provided   

• Internet stipends upon regularization  

• HMO Coverage    

• PTO credits and service incentive leaves  

• Major spring and winter company live events  

• Monthly employee appreciation virtual events  

• Company-provided career skills training courses  

• A company culture focused on your personal and professional growth 

WHO WE ARE 

DCX stands out as a leading BPO (Business Process Outsourcing) company that takes pride in assisting growth-focused small and medium-sized businesses across the United States to discover the perfect global talent to enhance their teams.  

At DCX, our core beliefs center around fostering growth and making hiring easy. We are dedicated to helping business owners, executives, and industry leaders, primarily within the promotional products industry, in their search for superstar team members.  

If you are on the lookout for a company that values growth and places a strong emphasis on its people-centered culture, then DCX is the place for you. As we say around here, LET'S GROW!