Project Admin Assistant (488150)

At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 74,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars. 

Could you be the full-time Project Admin Assistant in Mabalacat, Pampanga & Ortigas, Philippines we’re looking for?

RESPONSIBILITIES:

HR Administration

• Provide a range of administrative and support services to meet the business needs of HR and General Services
• Visa Process (downgrading, renewal, AEP, exit clearance, etc)
• Government Agencies (Statutory requirements & Submission of Reports)
• Invoice processing for payment (expat accommodation/schooling/lease & other related HR vendors)
• Distribution of communications/office emails/Consortium communication to ensure proper flow of communication amongst employees
• Receiving of signed Exit Clearance and other offboarding requirements from leavers (med cards/ID/signed exit clearance, etc)
• Project Org. Chart & Other Client's request (no sensitive information required)

Communication

• Communications relay / support for Alstom Philippines
•  Attend and report to monthly  meetings with EA Comms
• Provide write ups for events, milestones and developments in the project
• Support CSR Activities

Compliance

• Support in Company Permit Renewals such as City and Baranggay Business Permit
• Coordination with Baranggay and LGU for any other permitting requirements
• Support in any Government Agency Permitting Requirements such as Fire, Environmental, DOE et al
• Support for PR and government relations
• Local EHS and Dole Permitting Requirements if required.

Logistics

• Flight and Booking Arrangment for Team and Clients
• Review and Validate Travel and Hotel Invoices 
• Organize and Coordination with Hotel and Venue for Company Milestones and Events
• Agenda Management for Incoming External Teams and Client Visits
• DHL and Other Parcel Booking and Management

Things you’ll enjoy:

Join us on a life-long transformative journey – the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You’ll also:

• Enjoy stability, challenges and a long-term career free from boring daily routines.

• Collaborate with transverse teams and helpful colleagues.

• Utilize our hybrid working environment.

• Steer your career in whatever direction you choose across functions and countries.

• Benefit from our investment in your development, through award-winning learning.

• Benefit from a fair and dynamic reward package that recognizes your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension).

You don’t need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you’ll be proud. If you’re up for the challenge, we’d love to hear from you!

Important to note:

As a global business, we’re an equal-opportunity employer that celebrates diversity across the 70+ countries we operate in. We’re committed to creating an inclusive workplace for everyone.