Project Manager and Functional Lead

Project Manager and Functional Lead (Business Transformation)

Job Purpose and Scope:

The IT Project Manager and Functional Lead (IT PMFL) position is critical to ACI’s digital transformation. The IT PMFL will be responsible for implementing and maintaining all ACI solutions identified in ACI’s Strategic Technology Roadmap and Enterprise Architecture. Since the core or foundation of the Solution Architecture is the ERP, the PMFL should be highly competent in managing ACI’s ERP and assessing how the future applications to be purchased can be integrated to the ERP. The IT PMFL will work closely with our Technical / Infrastructure Team (AEV / ACI) to ensure proper implementation, and management of all future applications. The IT PMFL is responsible for selecting the appropriate vendor for the future requirements (ERP and non-ERP related) of ACI. The IT PMFL will also recommend whether it would be beneficial to buy an application or to build it in-house / customize. The IT PMFL is also responsible for collaborating with in-house or third-party developers or implementation partners. The IT PMFL will lead our internal and external customers in designing, implementing, supporting and maintaining software applications, including the ERP and other solutions. This position aims to ensure alignment of cross-functional modules by supporting ICT teams and customers in accordance with business needs. The IT PMFL will lead the team of Functional Analysts and Business Process Analysts to manage the whole IT Portfolio. He will ensure that outcomes and benefits of IT Investments are achieved.

Job Specifications and Responsibilities:

General Responsibilities: Lead the Functional Team in designing and analyzing processes in collaboration with process owners and stakeholders to define process and data, identify gaps for improvement, and integrate process, data and system; Create conceptual models for the functional analysis and design of the client's process needs in connection to the project's objectives Facilitate discussion and extract the right information from relevant sources

System Implementation: Lead / oversee the project team to help ensure that the functional requirements (process & data) are translated into the solution development or configuration Ensure business process documentation which includes business requirements documentation, policy, guideline, procedure, among others Monitor action on input/comments received and track design changes Coordinate and organize actions to ensure cross-sectional business views align with all solutions and modules Meet with decision-makers, process owners, system owners and end-users to define business needs, requirements and system objectives to align with ACI’s strategic objectives and to identify and resolve business systems issues and pain points Create system diagrams, flowcharts and workflow for business processes to provide directions and instructions to application developers Perform other tasks and duties as assigned by the direct superior Enterprise Architecture Align with Enterprise Architecture principles of ACI Update the EA based on ACI’s business strategy and software implementations Report the progress of ACI Digital Transformation to Management and other stakeholders IT Planning and Budgeting Prepare / update the IT budget

for the next 3-5 years Analyze IT spend as a percentage of revenue Monitor the actual IT spend / budget Solution Selection Support ACI in presenting and explaining the functional requirements (process & data) to potential vendors and support the evaluation process Project Management Ensure that projects are managed based on the timeline and scope Ensure that project outcomes and targets are achieved Ensure assignments are completed within the agreed deadlines Ensure all works are fully documented Software Development Life Cycle (SDLC) and Application Development Ensure compliance with SDLC best practices Develop of forms and reports (Forms and reports development for the whole application and register under Oracle Application). Create SQL packages, functions and procedures, among others Identify impact and linkages of processes with data, systems, and business rules Ensure proper documentation of program changes, system specifications and user testing Develop and provide leadership during in-depth testing and quality assurance phases, including end-users reviews, for modified and new systems Upkeep of technical and functional documentations, user manuals, user matrix, to ensure knowledge transfer and preservation of information Provide functional support assistance and training to end-users Process Changes Lead the team that facilitates discussion of changes to process prior to implementation / submission to the partner Ensure that the final process to be implemented in the application (e.g., Oracle Fusion) is already approved Collaborate with the implementation team to validate the processes that will affect the configuration of the system and prioritize these processes as it is difficult to change configuration as this is going to be the backbone of the system design, especially if the change will be quite significant Guide users in defining / updating flowcharts, policies and procedures that will affect the solutions to be implemented Requirement Gathering Take functional specifications from the Functional Team and the Users Create technical design documents based on the functional design provided by the Functional Team Participate in team discussions for improvements, shares best practices and is looked at by his/her team as a role model for the App Analyst team including team engagement set by team/ department Perform graphical representation of the value chain by synthesizing context, relationships, and situations into a broad- or large-scale pattern using business process tools (process flow, BPMN, SIPOC, VSM, RACI) Perform graphical representation of current and future operational model of process using business process tools (process flow, BPMN, SIPOC, VSM, RACI) Discern and analyze current and future operational models by breaking down the models into components or details Analyze business and functional requirements and integrate processes, data and systems in terms of business needs and problems Configuration workbook Participate in the walkthrough of the configuration workbook conducted by vendor which will be the guide on what will be configured in Oracle Fusion Analyze and endorse configuration workbook for sign-off to give enough time for the implementation vendor to configure the system Support Support and troubleshooting of the existing developed applications (Forms, Oracle OTBI Reports, Oracle BI Publisher Reports and Interfaces) Participate in activities related to root cause analysis Ensure tickets are resolved within established KPIs / SLAs Integration and Interfacing Oversee integration of customized applications with Oracle standard applications modules Ensure compatibility and interoperability of packages and/or in-house custom system requirements Master Data Governance Ensure that data quality and integrity are maintained in the ERP and in other solutions Master Data Migration Lead the Functional Analyst and Master Data Owners to ensure that master data is properly prepared and migrated to the new applications (e.g., ERP) Coordinate with the ERP implementation team / partner, as to how many rounds of data migration effort will be performed and by whom Ensure

readiness of the data migration templates and walkthrough of the template to be conducted by the implementing vendor to ACI resources who will fill out the template Define rules to be applied when determining the data to include in the migration (eg. Active suppliers are suppliers who have open POs and suppliers for the past 2 years even if there is no open PO) in collaboration with concerned stakeholders. This is to avoid repetition of data migration due to missed rules Ensure that the master data (e.g., Chart of Accounts) must be clean and final upon data migration (Data Clean Up must first be completed by ACI before data migration occurs as master data is the first set of data to be migration and will be the dependency due to code creation in populating other tables) Lead the ACI team in charge of performing data validation and acceptance that the migrated data is correct Compliance to BIR CAS Registration Coordinate with the implementation team to ensure timely approval of BIR CAS Registration Anticipate that BIR may ask for more information that would be out of scope for the implementing team to provide (4 months before go live) Ensure that there are sample transactions to be used for the BIR CAS demonstration Ensure proper advisory to vendors of the implementation of the Financial system so they need to invoice ahead of time to have their payments processed before the migration cut-off date User Trainings and Knowledge Management Ensure that proper admin and end user training are conducted and user manuals are properly maintained Ensure that end-user trainings are done nearer to the go live date to avoid forgetting what was learned or have requests for a refresher when nearing the go live date

Functional and Behavioral Competencies:

Functional Competencies Project Planning: Creating project plans, defining tasks, and setting timelines to ensure project delivery

Budget Management: Monitoring and managing project budgets, tracking expenses, and ensuring cost-effectiveness

Risk Management: Identifying potential project risks, creating risk mitigation strategies, and implementing risk management plans

Stakeholder Communication: Facilitating clear and effective communication with project stakeholders, team members, vendors and internal clients

Quality Assurance: Ensuring compliance with quality standards, conducting quality checks, and addressing any quality-related issues Technical Expertise: Understanding IT systems, software development lifecycle, and infrastructure to guide project implementation Behavioral

Competencies Leadership: Providing motivational leadership, empowering team members, and fostering a positive team environment

Problem-Solving: Analyzing complex problems, identifying solutions, and making informed decisions to overcome challenges Adaptability: Adapting to changing project requirements, technological advancements, and industry trends Collaboration: Collaborating with cross- functional teams, promoting teamwork, and building strong working relationships Communication: Communicating effectively, actively listening, and conveying complex technical information in a clear and understandable manner Time Management: Prioritizing tasks, managing deadlines, and efficiently utilizing time and resources to achieve project goals

Qualifications:

• Preferably at least 10 years of relevant work experience in similar roles • Preferably with at least two major ERP implementation projects • Experience in similar industry is an advantage • Experience in Oracle Fusion or Oracle Primavera Cloud is a plus • Experience Oracle Forms and Reports, Oracle Workflow and Oracle Personalization, Oracle

Discoverer. • Experience in Oracle BI Publisher. • Experience in using tools like Toad, MySQL, Oracle SQL Plus, PL/SQL • Graduate of a Bachelor’s degree in Accounting, Finance, Business, IT, Engineering or other

relevant fields. • Masters Degree is an advantage • Relevant ERP certifications, Project Management Certifications, would be an advantage