About Brainbox
Brainbox is different from every other BPO. It’s not just the amazing culture, strong brand, loyal customers and talented staff - it is deeper than that. The Brainbox core value of ‘Always Be Kind’ is embedded in every policy, decision, and every day. We develop our people, and the Philippines management team is all Filipinos. Everything we do is aimed at providing people with a work culture that helps them improve every single day. From unlimited training to HMO benefits from day 1, we want our people to love their what they do and become the best versions of themselves.
The Safety Documentation Assistant is responsible for ensuring the accurate, timely, and consistent entry, formatting, and maintenance of safety documentation. This role supports the effective management of Safe Work Method Statements (SWMS), incident reports, audit documentation, and other safety-related forms across mining and construction sites.
Required Skills and Attributes
- High attention to detail and accuracy.
- Strong English language and written communication skills.
- Fast, consistent, and accurate data entry skills.
- Proficiency with Microsoft Office (especially Word and Excel).
- A professional and proactive approach to task management.
- Ability to work independently while maintaining strong communication with supervisors.
Key Responsibilities
Data Entry and Records Management
- Enter completed SWMS forms, toolbox talks, JHAs, and risk assessments into the client's safety management system.
- Maintain appropriate version control for all safety documents.
- Ensure all documents are properly named, dated, filed, and retrievable.
Document Formatting and Quality Control
- Format safety documentation in accordance with the client's internal templates and branding.
- Check for missing fields, inconsistencies, or formatting errors before submission.
- Notify personnel of any incomplete or unclear records requiring clarification.
System Administration Support
- Ensure proper tagging of all documents (e.g., by site, date, job type).
- Assist in archiving outdated or superseded records.
- Run standard document tracking reports when requested by management.
Compliance Readiness
- Maintain documentation to an audit-ready standard at all times.
- Support the preparation of records for internal audits or regulatory inspections.
Perks
- Attractive and competitive salary
- Tenure-based and Performance-based incentives
- Paid time off
- Unlimited cash incentives for hired referrals
- Engagement and Recognition programs
- HMO on day 1
- Work-life balance with a 37.5h week and free weekends
- International career growth and clients
- Opportunities to travel abroad
- Modern air-conditioned offices, located along MacArthur Highway (easy public transportation access), near residences, malls, and restaurants
- Fun and inclusive working environment and great working culture
- Dedicated local support with local Management, HR, onboarding, payroll, and ICT
- Access to unlimited training and micro-competencies to advance your skills
This role is subject to a number of skills and practical tests.
This position is an on-site role at our Pampanga office. Candidates must be willing to work on-site.
Work location: Telabastagan, Pampanga